AP COORDINATOR

VALLEY SKILLED NURSING CENTER•Modesto, CA

2d•$25 - $28•Onsite

About The Position

The Payroll/AP Coordinator is responsible to ensure implementation of required labor laws, perform all aspects of payroll, benefits, workers compensation and accounts payable, and maintain accurate employee files. This position is responsible to the Administrator.

Requirements

High School graduate or equivalent
Must be able to read, analyze, and interpret common scientific and technical information, and to be easily understood through verbal communication in the English language.
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of weight measurement, and volume.
Must have exceptional communication and customer service skills, and be empathetic.
Ability to effectively communicate with patients, families, responsible parties, staff and outside resources and agencies.
Must be able to move intermittently throughout the workday.
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
Must meet the general health requirements set forth by the policies of this facility which includes an annual TB screening and physical examination.
Must be able to sit for extended periods of time.
Must be able to lift and carry up to 25 pounds.
Must be able to cope with the mental and emotional stress of the position.

Nice To Haves

1 year of payroll or accounts payable background preferred

Responsibilities

Advertise for available positions for the facility as directed by the Administrator
Maintain employee applications on file as required
Assist with the scheduling and interviewing of applicants for employment
Work with the Director of Staff Development to maintain current, complete personnel record for each employee
Ensure employee files are secured and available only to authorized personnel
Maintain payroll records on a daily basis
Check time cards and time & attendance system on a daily basis for accuracy and correct any discrepancies
Process on a semi-monthly basis, a complete, accurate payroll transmittal
Process accurate termination check requests
Ensure all payroll procedures are followed
Process payroll changes, including wage increases with proper approval, W4, employee personal data, etc.
Ensure that COBRA, Health, Dental, FSA, 401(k), Supplemental Benefits, Garnishment procedures are followed
Prepare wage statement and calculate average weekly wage according to procedure for Workers’ Compensation when requested
Orient new employees to personnel policies, obtain signature of employee on required forms for employment and provide written information required by law, i.e., Workers’ Compensation, in coordination with the Director of Staff Development.
Follow procedures for obtaining and maintaining I-9 forms and proper forms of identification
Schedule timely employee evaluation, submit to supervisor for completion and insure return of completed evaluation
Notify Administrator and supervisors promptly of any personnel problems
Maintains current employee phone records for emergency/disaster situations
Processes invoices in the AP system after getting appropriate department head coding and approval
Practice infection control policies and procedures of the facility
Practice safety policies and procedures of the facility
React appropriately to emergencies and disaster situations
Attend in-service education and staff meetings as required
Be courteous, considerate and cooperative when communicating with all facility staff, residents and public
Promote and maintain good public relations on behalf of the facility
Regular attendance and dependability
Demonstrate knowledge of, and respect for, the rights, dignity and individuality of each resident in all interactions
Appreciates the importance of maintaining confidentiality of resident and facility information
Demonstrate honesty and integrity at all times in the care and use of resident and facility property
Ability to read, speak and understand English, follow directions and complete the assigned responsibilities of the department
Ability to use 10 key calculator, typewriter, computer and photocopier
Possess organizational, mathematical and communication skills
Maintain a neat, clean, well-groomed appearance
Other duties as assigned