HR Partner

ACOMB OSTENDORF & ASSOCIATES LLC•Winter Park, FL

2d•Onsite

About The Position

The HR Partner supports and manages day-to-day human resources operations at AOA, with primary responsibility for HR generalist functions and additional ownership of essential HR coordination and administrative processes. The role partners with employees and managers across the employee lifecycle, including recruiting, onboarding and offboarding, payroll coordination, benefits and leave administration, employee relations, HRIS administration, compliance, and employee engagement. The HR Partner manages routine HR matters independently, maintains accurate and confidential records, coordinates key programs and communications, and escalates complex or sensitive matters to appropriate leadership. The position also owns the administrative coordination and day-to-day execution of AOA’s Summer Internship Program. AOA provides a computer, software, and workspace. Business driving is reimbursed at the current IRS rate.

Requirements

Approximately 1–3 years of relevant HR experience, preferably in a generalist or broad HR operations role.
Working knowledge of recruiting, onboarding and offboarding, benefits and leave administration, employee relations, and HR documentation.
Understanding of applicable federal, state, and local employment requirements and a commitment to maintaining compliance.
Strong written and verbal communication, organizational, problem-solving, and conflict-resolution skills.
Ability to manage multiple priorities in a fast-paced environment, exercise sound judgment, and work collaboratively with employees and leaders.
High level of integrity, discretion, attention to detail, adaptability, and commitment to continuous improvement.
Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred; equivalent combinations of education, professional certifications, training, and directly related work experience may be considered in lieu of a degree.
Accuracy and attention to detail in HRIS entries, payroll-related changes, benefit records, and employee documentation.
Responsiveness and follow-through on employee requests, recruiting activity, deadlines, and assigned action items.
Professionalism, sound judgment, confidentiality, and discretion when handling employee information and sensitive situations.
Ability to manage routine processes independently, anticipate deadlines, communicate status, and raise risks or questions early.
Ability to communicate clearly, respectfully, and promptly with employees, candidates, managers, and external providers.

Nice To Haves

Experience with Paylocity or another HRIS platform.
Proficiency with Microsoft Word, Excel, and Outlook.
Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.

Responsibilities

Draft and distribute routine HR communications, such as new-hire announcements, birthdays, work anniversaries, milestones, reminders, and general employee notices.
Coordinate all-team events, anniversary celebrations, wellness initiatives, recognition activities, and other employee engagement programs.
Prepare all-team meeting agendas and support meeting logistics and note-taking, including L10 meetings, as assigned.
Support a positive, inclusive, and communicative workplace while reinforcing AOA’s Vision, Mission, and Values.
Serve as a primary point of contact for employees and managers regarding HR policies, procedures, benefits, leave, workplace practices, and general employment questions.
Support employee relations processes and documentation; escalate investigations, corrective action decisions, and high-risk employee relations matters to the HR Manager.
Support consistent application of company policies and practices and assist with reviewing and updating policies, procedures, and handbook materials.
Maintain working knowledge of applicable federal, state, and local employment requirements and communicate relevant changes to HR leadership.
Partner with department leaders to understand staffing needs, role requirements, and desired skills and competencies.
Coordinate recruitment with hiring managers and an external consultant or recruiter, if applicable, from job posting through offer, including application review, candidate screening, interview scheduling, candidate communications, interview participation, and hiring documentation.
Coordinate background checks and employment eligibility verification and maintain accurate applicant and requisition records.
Prepare offer letters and support hiring decisions and approvals in accordance with AOA processes.
Manage onboarding, including offer documentation, background checks, I-9 completion, orientation, payroll and benefits setup, required training, and first-day readiness.
Coordinate offboarding, including separation documentation, final-payroll coordination, benefits and COBRA notifications, personnel-file updates, and system-access termination requests.
Ensure required employee documentation is completed, stored securely, and maintained in accordance with company procedures.
Train new employees on timecard entry, expense reporting, and relevant HR systems and processes.
Maintain employee records and payroll data in Paylocity; coordinate employee changes, including job and status changes, deductions, exemptions, and benefits updates, ensuring information is accurate and submitted on time.
Review employee timecards for completeness and accuracy; monitor missing punches, approval issues, and payroll exceptions.
Process payroll changes, including new hires, transfers, promotions, compensation adjustments, and terminations.
Perform payroll calculations and payroll preview reviews before final processing; coordinate approvals and communicate discrepancies to managers.
Maintain employee Paylocity access, security roles, and workflow permissions; respond to employee payroll inquiries and resolve routine payroll issues.
Support year-end payroll activities and payroll audits; prepare and review payroll-related reports and data, assist with discrepancies, and coordinate with payroll or finance partners as needed.
Maintain payroll information and supporting records and assist with payroll processes and liabilities in accordance with company procedures and assigned responsibilities.
Administer benefits processes, including new-hire enrollment, qualifying life event changes, employee questions, open enrollment communications and tracking, and coordination with benefit providers.
Assist with monthly benefits invoice reconciliation by comparing carrier invoices with HRIS enrollment records and following up on discrepancies.
Coordinate leave administration and related documentation, escalating complex eligibility, compliance, or accommodation questions as appropriate.
Administer annual open enrollment logistics, including employee communications, enrollment tracking, system updates, and coordination with benefit brokers and carriers.
Maintain benefit eligibility and enrollment records in Paylocity, reconcile enrollment changes between Paylocity and vendor systems, and coordinate employee benefit orientation and enrollment support.
Maintain accurate employee information in Paylocity and other HRIS/ERP systems, including personal information, job changes, benefits, and employment status.
Ensure HR records are audit-ready and compliant; run standard HR reports, prepare employment verification letters and routine HR correspondence, and maintain organizational charts and other HR records.
Organize and maintain the HR shared drive and personnel files, including document filing, archiving, access controls, and records retention practices.
Maintain HR workflows, forms, and standard operating procedures; track deadlines, required documentation, open items, and action items, and provide reminders and follow through to completion.
Handle confidential employee and company information with discretion and maintain accurate, organized, audit-ready documentation.
Maintain HR metrics, including turnover, headcount, recruiting, and benefit participation reports.
Own administrative coordination and day-to-day execution of the AOA Summer Internship Program, including process planning, timelines, application tracking, interview coordination, offer status, intern communications, and onboarding.
Maintain the intern calendar and serve as a key point of contact for interns, hiring teams, and assigned leaders.
Coordinate intern orientation, training, events, activities, check-ins, and offboarding; collect feedback and identify program improvement opportunities.
Track internship program milestones and communicate status, deadlines, and outstanding decisions to relevant stakeholders.
Perform other duties as assigned.