HR Operations Coordinator

FAMILY ENTERTAINMENT GROUP LLC•Itasca, IL

just now•$65,000 - $75,000

About The Position

The HR & Talent Coordinator plays a critical role in ensuring the flawless execution of core HR processes that impact the full employee lifecycle. With deep HR and talent experience, this individual delivers with a strong sense of urgency, a commitment to 100% accuracy, and a passion for supporting a great employee and candidate experience. The role provides key support in pre and onboarding, employee relations, hiring & recruiting, talent management and compliance. The HR & Talent Coordinator serves as a trusted partner to both field and corporate teams, reinforcing the company’s values and standards in every interaction.

Requirements

2+ years of progressive experience in HR and/or talent acquisition
Proven track record of delivering HR & learning processes with speed, accuracy, and professionalism
Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS platforms (e.g. Paylocity, Workday)
Strong communication skills and demonstrated ability to partner cross-functionally
High level of discretion, attention to detail, and accountability
Experience working with confidential employee information in a fast-paced environment

Nice To Haves

Experience supporting multi-site or multi-state operations, including hourly and salaried populations
Familiarity with Paylocity platforms and Applicant tracking systems, recruiting processes
HR certification (PHR, SHRM-CP) a plus

Responsibilities

Lead and continually refine the onboarding process to ensure a positive, consistent, and branded new hire experience from offer acceptance through the first 30 days
Coordinate and automate pre-boarding activities including background checks, systems access, and new hire documents to ensure a smooth Day 1, week 1 experience
Facilitate orientation meetings, ensuring new hires are set up for success and productivity early
Own follow-up touchpoints during the first week and first month to proactively address any gaps, contributing to increased new hire satisfaction and reduce early turnover
Coordinate interview scheduling with speed and professionalism; ensure a positive candidate experience
Support hiring managers with job postings, pre-employment screening, and offer logistics
Partner with HR and hiring leaders to improve time-to-fill and ensure a smooth recruitment process.
Support administration of talent assessments and reporting. Provide support for leadership programs, onboarding, and culture initiatives
Maintain and audit employee data in the HRIS (e.g., Paylocity) with 100% accuracy and confidentiality
Ensure timely processing of employee lifecycle changes in HRIS and ERP (hires, promotions, terminations, transfers) and assist with system upgrades or implementations
Run and distribute regular HR and compliance reports; support audits with complete documentation
Generate and analyze reports/dashboards on compliance, performance reviews, and succession tools.
Partner with HR, IT, and Communications to integrate systems and support engagement campaigns.
Assist with special projects such as new system launches, digital enhancements, and process improvements.
Serve as a go-to resource for employee inquiries with fast, clear, and value-driven responses
Support employee relations documentation and follow-ups, helping HR leaders ensure consistency and policy alignment
Ensure full compliance with federal, state, and local employment laws and internal policies
Maintain digital and physical employee files with strict confidentiality and precision
Monitor and respond to inquiries in the HR mailbox. Respond or escalate request to resolve most transactions within 24-48 hours. Automate where appropriate.
Support HR communications including announcements, newsletters, and recognition programs
Assist in coordinating employee engagement surveys, events, and celebrations that reinforce culture.
Model professional and values-aligned behavior in every interaction, acting as a culture ambassador