HR Operations Coordinator

Embry-Riddle Aeronautical University • Daytona Beach, FL

2d

About The Position

The HR Operations Coordinator is responsible for managing financial transactions and controls related to recruitment, employee expenses, and HR operational purchasing. This role ensures accurate processing of invoices, reimbursements, and expense reports while maintaining visibility into recruitment-related spend and supporting leadership with travel and expense coordination.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related field; or equivalent combination of education and experience
• 2–4 years of experience in HR operations, payroll, accounting, finance, travel coordination, or administrative support in a professional environment
• Experience processing invoices, reimbursements, expense reports, or financial transactions
• Strong attention to detail with proven ability to manage high-volume transactional work accurately
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to work with HRIS/ERP systems (e.g., Workday or similar)
• Strong organizational and time management skills with the ability to prioritize competing deadlines
• Excellent written and verbal communication skills
• High level of integrity and discretion when handling financial and employee data
• Customer service mindset with the ability to support employees and leadership professionally
• Problem-solving skills with a process improvement mindset
• Ability to work independently while collaborating across HR, Finance, and leadership teams

Nice To Haves

• Experience in higher education or large, matrixed organization
• Familiarity with travel and expense systems (e.g., Concur or equivalent)
• Basic understanding of payroll taxation or tuition-related benefits administration
• Experience supporting audits, compliance reviews, or financial reconciliation processes
• Strong analytical skills with the ability to identify discrepancies and trends in data

Responsibilities

• Coordinate candidate travel arrangements and flight bookings
• Process candidate reimbursements and travel-related expense reports
• Track and monitor candidate-related spending
• Reconcile and process supplier invoices and expense reports tied to recruitment activities
• Assist with leadership travel bookings
• Process leadership expense reports
• Reconcile leadership expenses in compliance with organizational policies
• Process tuition waiver and exchange requests
• Review and process graduate reimbursement submissions
• Track education-related reimbursements and ensure accurate documentation
• Support Controller with assessing tax implications of tuition-related waivers and reimbursements in alignment with policy
• Maintain tracking logs and spend summaries for HR operational expenses
• Identify discrepancies, trends, and opportunities in recruitment and HR spending
• Support audit preparation and provide required documentation
• Assist in updating and improving process documentation and workflows

Benefits

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level