HR Operations Assistant

Rosendin•Sterling, VA

1d•Onsite

About The Position

The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties. This role involves maintaining HR department records, conducting I-9 verifications, auditing paperwork for accuracy, and updating company information on various platforms. The assistant will also perform general clerical duties, support HR-led programs and events, handle employee inquiries, manage departmental mail, process invoices, and order office supplies. The duties are intended to describe the general nature and scope of work, and other duties may be assigned.

Requirements

Associate degree in Human Resources, Business, or other related discipline
Minimum 2 years’ previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
High level of discretion and interpersonal skills to handle sensitive and confidential personnel matters and documentation
Computer, filing, and 10-key skills
Strong organizational, record-keeping and follow-up skills
Attention to detail is necessary; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills
Self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Nice To Haves

Oracle a plus
Can be a combination of training, education and relevant work experience that is equivalent

Responsibilities

Maintain HR department records, including electronic and hardcopy files, in a timely and well-organized manner; assist with record retention and destruction.
Conduct I-9 verifications on new hires and take appropriate action.
Audit paperwork for accuracy.
Maintain accurate and up-to-date information on the company intranet and other online sites.
Perform filing, typing, data input, and other clerical support.
Assist with onboarding documentation ensuring new employees have complete pre-employment packages and return required paperwork that is completed correctly and in entirety.
Assist in coordinating various HR-led programs and events (e.g., Benefits Fair, Summer Intern Program, etc.).
Handle ad hoc employee HR questions, as well as resolve or filter personnel issues to the appropriate parties.
Sort and distribute incoming mail for the Department.
Process weekly temporary staffing invoices.
Complete verification of employment requests.
Order and maintain office supplies.