HR Onboarding Coordinator

Upstream Rehabilitation•Birmingham, AL

2d•Remote

About The Position

Upstream Rehabilitation is looking for a Temporary HR Onboarding Coordinator to join our team. This is a 6-month assignment. The role supports a seamless and compliant onboarding process from offer acceptance through first-day orientation. The HR Onboarding Coordinator will manage onboarding activities, maintain HR systems, track compliance requirements, and partner closely with hiring managers, HR, and cross-functional teams to ensure a timely and accurate experience. The position upholds Upstream Rehabilitation’s mission, vision, and values while helping deliver a consistent and positive onboarding experience.

Requirements

High School Diploma or GED required
2+ years of experience in Human Resources or a related field
Working knowledge of employment practices and compliance requirements
Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
Highly organized, with the ability to track and coordinate multiple onboarding activities simultaneously
Customer-focused mindset with a responsive, service-oriented approach
Clear and professional written and verbal communication skills
Ability to follow established processes and escalate issues appropriately
Proven ability to handle sensitive information with discretion and confidentiality
Proficiency in Microsoft Office and web-based HR systems
Ability to work independently while also collaborating effectively within a team

Nice To Haves

Bachelor’s degree in Human Resources or a related field preferred
Experience in a healthcare and/or multi-state organization preferred

Responsibilities

Coordinate background checks to ensure completion aligns with start date requirements
Support I-9 and E-Verify processes, tracking completion and escalating issues to maintain compliance
Track onboarding progress from offer acceptance through orientation, following up to ensure timely completion
Partner with HR teams to update new hire information across systems (e.g., ADP), ensuring accuracy and completeness
Prepare and maintain personnel files in accordance with documentation requirements
Manage onboarding communications with hiring managers and new hires
Create and maintain standard reports and tracking logs to support onboarding visibility
Support updates to onboarding materials, including the Onboarding Manual
Provide general administrative support to the Onboarding team
Other projects and duties as assigned