HR ON-BOARDING SPECIALIST

Methodist Hospitals•Gary, SD

About The Position

The Onboarding Specialist Role will support efforts to create a top-notch positive experience for our employees and all internal partners involved in the hiring process. This role will collaborate with the HR Recruiting Team and all internal partners to maximize the effectiveness of the hiring process to ensure and impactful candidate/new hire experience. In addition to validating new hire information, the Specialist must execute a high level of independent judgement to resolve records systems problems, monitor data for system integrity, and process confidential data.

Requirements

Excellent organizational, prioritization, and time management skills
Professional communication and demeanor
Ability to present ideas, concepts, issues , concerns, and questions in a well thought out, positive, and professional manner to employees.
Critical thinking and problem solving skills
Excellent presentation skills and ability to foster an atmosphere of teamwork with others
Proficiency in Microsoft Office and the ability to navigate and use web-based applications
Strong follow-through and outstanding customer service skills
Effective writing skills, including grammar, punctuation, spelling, and communication
Ability to work independently
Strong business sense, professionalism, and success producing results in a constantly-changing environment
Attention to detail with a high degree of accuracy
Able to work in a fast paced, high pressured environment
Works well under competing deadlines
Works well under competing deadlines
Solid understanding of HR requirements in compliance and confidentiality
High School Diploma or Equivalent
2 Yrs Business Administration
Working w/ Applicant Tracking System and HRIS Systems.

Nice To Haves

Associates
1 Yr Healthcare field experience

Responsibilities

Ensures a smooth and seamless pre-hire on-boarding process for a high volume of new hires, contractors, physicians, physician practice groups, NP's, PA's, and other personnel.
Oversee the candidate on-boarding process, including troubleshooting and resolving candidate inquires, and work with other onboarding personnel to ensure consistent and effective practices and communications are in place.
Insures 100% compliance and ID badge preparation for all new hires.
Effectively communicate On-Boarding procedures, detail, and status to candidates, talent acquisition, hiring managers, physician services group, employee health, and IT.
Represent HR in meetings with the recruitment team, leaders, physicians, and administration in meetings as necessary.
Regularly audit new hire on-boarding task completion and communicate with new hire and /or recruiter any issues that would prevent a seamless transition from candidate to employee.
Prepare and file all new hire files.
Responsible for I-9 submissions and reviews.
Review background check results, alerting leadership of all background checks that are not clear.
Meticulously review all candidate submitted documents to ensure completeness and correctness prior to sending to HRIS.
Print candidate documents and collect other documents as required by job description (license, SS card, proof of education, licenses/certifications).
Responsible for maintaining the HR File Room with all filing, HR file requests and returns, processing of department files.
Assists during department certification and Joint Commission surveys, Indiana Department of Health investigations by pulling and prepping requested files.
Assist talent acquisition, as needed.
Make recommendations, if needed, for process improvements and assist in the implementation of those improvements.
Performs other duties as needed and/or assigned.