HR ON-BOARDING SPECIALIST

Methodist Hospitals•Gary, IN

2d•Onsite

About The Position

The HR On-Boarding Specialist ensures a smooth, compliant pre-hire onboarding process for a high volume of new hires, contractors, physicians, physician practice groups, nurse practitioners, physician assistants, and other personnel. The role coordinates onboarding activities and communications with candidates and internal teams, prepares and reviews hiring documentation, and maintains HR files. It also supports audits, surveys, investigations, and process improvements, while adhering to confidentiality, HIPAA, and corporate compliance requirements.

Requirements

High school diploma or equivalent.
Associate degree in Business Administration is required.
Two years of Human Resources administrative support experience is required.
Two years of experience working with applicant tracking systems and HRIS systems is required.
Excellent organizational, prioritization, and time-management skills.
Professional communication and demeanor, including the ability to present ideas, concerns, and questions positively and professionally.
Critical-thinking and problem-solving skills.
Strong presentation skills and ability to foster teamwork.
Proficiency in Microsoft Office and ability to use web-based applications.
Strong follow-through and customer-service skills.
Effective writing skills, including grammar, punctuation, and spelling.
Ability to work independently and produce results in a changing environment.
Attention to detail and a high degree of accuracy.
Ability to work in a fast-paced, high-pressure environment and manage competing deadlines.
Understanding of HR compliance and confidentiality requirements.
Meet the Standards of Behavior outlined in Personnel Policy and Procedure #1, Employee Relations Code.
Knowledge of procedures for protecting confidential information and support for applicable legal and regulatory requirements.

Nice To Haves

Healthcare field experience.

Responsibilities

Coordinate pre-hire onboarding for new hires, contractors, physicians, physician practice groups, nurse practitioners, physician assistants, and other personnel.
Oversee candidate onboarding, troubleshoot and resolve candidate inquiries, and coordinate with onboarding personnel to maintain consistent practices and communications.
Ensure onboarding compliance and prepare ID badges for new hires.
Communicate onboarding procedures, details, and status to candidates, talent acquisition, hiring managers, the physician services group, employee health, and IT.
Represent HR in meetings with recruitment teams, leaders, physicians, and administration as necessary.
Audit onboarding task completion and communicate issues that could affect candidates’ transitions to employees.
Prepare and file new-hire files; submit and review I-9 forms.
Review background check results and alert leadership when results are not clear.
Review candidate documents for completeness and accuracy before sending them to HRIS; print candidate documents and collect required supporting documents, such as licenses, Social Security cards, proof of education, and certifications.
Maintain the HR file room, including filing, fulfilling and returning HR file requests, and processing department files.
Assist with department certification and Joint Commission surveys and Indiana Department of Health investigations by locating and preparing requested files.
Assist talent acquisition as needed.
Recommend and help implement process improvements.
Perform other duties as needed or assigned.
Follow standards of behavior and protect the security, confidentiality, and integrity of employee, patient, family, organizational, and medical information; support compliance with applicable laws and regulations governing ethical healthcare business practices.