HR Office Manager

The Fagan Company•Kansas City, KS

17d•Onsite

About The Position

We provide comprehensive mechanical contracting and maintenance services for commercial, industrial, and institutional projects. Our expertise includes office buildings, hospitals, colleges and universities, telecommunications, schools, warehouses, industrial facilities, and more. The overall purposes of the position include, but are not limited to: Provide overall direction and support to Company Personnel to ensure all related programs, policies and procedures are in compliance with Federal, State, EMCOR and Company regulations, policies and objectives. Executes and maintains reporting requirements and related functions including, but not limited to claims management (worker’s compensation, general liability, auto and property), 401(k) and FSA Administrator of Company’s Substance Abuse Programs Administration and processing of Company’s two payrolls on a weekly and bi-weekly basis.

Requirements

A minimum of 4 years of experience in Human Resources as a Generalist or related.
Knowledge of federal and state employment and labor and benefit legislation and regulations.
Ability to successfully navigate through conflict while ensuring effective relationships remain intact.
Ability to proactively communicate and engage correct stakeholders by defining and implementing action planning, excellent interpersonal and communication skills.
Must be results-oriented and demonstrate strong attention to detail and organizational skills.
Ability to analyze data, synthesize and provide recommendations.
Proficiency working with Microsoft Word, Excel and PowerPoint.
Must embrace technology and be able to learn new software and processes.
Must possess a high sense of urgency and a record of on-time delivery of projects.
Must be resilient and unflappable in the face of challenges.

Nice To Haves

Prior experience in the service, construction, manufacturing or other related industry is preferred.
Prior experience with HR Information Systems and recruiting platforms is preferred.

Responsibilities

Complete processing of both payrolls. Includes timesheet collection, data entry of time, printing, sorting, direct deposits and check distribution.
Prepare and implement wage and benefit changes for union payroll.
Prepare, maintenance and processing of annual W-2 reports including distribution.
Weekly preparation and distribution of Labor Analysis Report and Job Hours.
Month end, quarterly and yearly reconciliation of all payroll, benefits, and tax payments, and corresponding GL accounts.
Prepare monthly US Department of Labor report.
Gather records and prepare forms for yearly union fund audits.
Defines scope of, develops, implements and administers human resource policies, programs and plans; monitors effectiveness of programs and plans
Formulates, reviews and recommends relevant procedures, directives, programs and other related activities in compliance with and in support of corporate and company objectives, government regulations and union agreements
Maintains liaison with all subsidiaries, departments and divisions to ensure that continuity and consistency are maintained regarding policies, procedures and practices throughout the Company
Participate in settlement of labor disputes, collective bargaining negotiations, litigations and other related activities which impact Company operations
Administers Company’s Performance Evaluation Program
Coordinates with Department Heads on all Company employment openings and opportunities, which includes posting jobs and monitoring resumes
Monitors all non-union compensation and incentive programs
Coordinates Employee Benefit Plans, re-enrollments and COBRA notifications for applicable personnel and maintains appropriate records
Maintain employment regulatory compliance including EEOC, FLSA, FMLA, ADA, AAP, ACA, Title VII and various legislation impacting the employment arena and Ensure timely submittal of federal, state and local reporting requirements.
Acts as the EEO/AA coordinator; implements, administers and monitors effectiveness of such plans
Performs payroll administration (data entry of new hires, terminations, rate changes)
Maintenance of employee files and records
Manage employee relations and conduct incident investigations as needed
Plan team building and recognition events, company events, including event spaces, catering, etc.
Manages building operations such as maintenance and other issues as they arise
Manages workers’ compensation, automobile, general liability and property claims
Establishes appropriate course of action to resolve claims in a timely manner, effectively communicating with insurance companies, medical providers, attorneys and company management
Coordinates back-to-work and transitional work programs with supervisors
Prepares and reports monthly risk management data to Corporate Office
Maintain and updates insurance claim files
Administrates the Company’s Substance Abuse Program
Administrates the Company’s Driver Qualification Program
Assist and maintain EMCOR required safety reporting and communication.