HR & Office Administrator – Deckorators (Buffalo, NY)

UFP Industries•Buffalo, NY

19d•Onsite

About The Position

The HR & Office Administrator will support both human resources administration and general office operations for the Buffalo plant. This role will manage recruiting support, onboarding coordination, employee experience, HR compliance, payroll inputs, and administrative functions that ensure smooth day-to-day operations in a growing environment. As one of the early hires during plant launch, this person will help establish foundational systems and culture for the workforce.

Requirements

3+ years of experience in HR, administrative, or office support roles; manufacturing environment strongly preferred.
High school diploma required; additional business, HR, or related education a plus.
Excellent organization, confidentiality, and communication skills with a strong focus on employee support.
Working knowledge of HR systems or ERP environments, payroll/timekeeping platforms, and benefits coordination.
Proficiency with Microsoft Office (Excel, Word, Outlook) and standard office technology.
Ability to build positive working relationships and communicate clearly with all levels of the organization.

Nice To Haves

Experience working in a fast-paced startup or scaling environment a plus.

Responsibilities

Lead or support hourly and salaried recruiting activities including job posting, applicant coordination, and temporary staffing management.
Coordinate and conduct new-hire onboarding, orientation, and safety introductions.
Ensure accurate employee setup in HR systems, timekeeping, benefits access, payroll submission, and system communication tools.
Partner with management to support employee relations, disciplinary documentation, and compliance with employment laws and company HR policies.
Maintain employee records including personnel files, training documentation, PTO and leaves of absence, roster accuracy, and turnover metrics.
Assist with performance review coordination and tracking goal alignment.
Support safety compliance and OSHA documentation in partnership with plant leadership.
Assist with HR communications, employee engagement events, and internal newsroom/marketing submissions.
Provide general administrative support including scheduling, data entry, reporting, scanning, and document management.
Provide payroll support by ensuring accurate time and attendance reporting and approvals.
Assist with accounting support including invoices, expense reconciliation, and adherence to internal controls.
Maintain office supplies, facility communications postings, and business correspondence.
Identify and implement improvements to administrative workflows and systems.
Provide ongoing support to leadership and cross-functional teams as needed to enable efficient operations.