HR & Office Administrator

destinationone Consulting•Bellingham, WA

2d•Onsite

About The Position

destinationone Consulting has partnered with PMF Brands (Nanak Foods) to recruit an HR & Office Administrator for their Bellingham, WA facility. About Nanak Foods : From modest beginnings, PMF Brands (Nanak Foods) is now North America’s largest processor of traditional dairy-based South Asian foods. Established in 1997, Nanak Foods specializes in the manufacturing of paneer cheese, ghee (clarified butter), yogurt and various dairy-based appetizers and desserts. Nanak Foods manufacturing facilities are CFIA, FDA and EU approved and have Safe Quality Food (SQF) level 3 certification ensuring continual monitoring for quality, safety and legality. Purpose of the Job: To provide hands-on human resources and office administration support to the management team at Nanak Foods’ Bellingham manufacturing facility. The HR & Office Administrator will support day-to-day HR operations including recruitment, onboarding, employee records, payroll and benefits administration, employee relations, compliance and general office coordination. This role requires a high level of professionalism, confidentiality, organization and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Requirements

Diploma or bachelor’s degree in Human Resources, Business Administration or a related field
Minimum 2–3 years of HR and administrative experience
Knowledge of employment standards and workplace legislation
Experience working with HRIS and payroll systems
Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
Strong organizational and time management skills
Excellent verbal and written communication skills
High level of confidentiality and professionalism
Ability to prioritize multiple tasks in a fast-paced environment
Strong attention to detail and accuracy
Excellent interpersonal and customer service skills
Strong problem-solving and decision-making abilities
Ability to work independently and collaboratively within a team

Nice To Haves

Previous HR or administrative experience in a manufacturing or food production environment
Experience with ADP or similar HRIS/payroll systems
Experience with time and attendance systems
Experience coordinating recruitment for hourly production and skilled trades positions
Familiarity with workplace health and safety practices
Experience supporting employee relations, investigations and disciplinary documentation
Experience supporting payroll preparation and benefits administration
HR certification or working toward certification is considered an asset

Responsibilities

Coordinate full-cycle recruitment, including posting job advertisements, screening resumes, scheduling interviews and conducting reference checks
Prepare employment offers, contracts, new hire documentation and onboarding packages
Facilitate new employee orientation and onboarding
Maintain accurate employee files and HRIS records
Track employee attendance, vacation, leaves of absence and overtime
Assist with payroll preparation by ensuring employee information is accurate and submitted on time
Administer employee benefits, enrollments and changes
Prepare employment verification letters and other HR correspondence
Support performance management, training and employee engagement initiatives
Ensure compliance with employment legislation, company policies and health and safety requirements
Assist with investigations, disciplinary documentation and employee relations matters as required
Generate HR reports and maintain confidential HR records
Manage office supplies and coordinate purchasing of administrative materials
Answer telephone calls, greet visitors and provide administrative support to management
Coordinate meetings, training sessions and company events
Maintain company records, filing systems and document control
Coordinate employee uniforms, PPE, security access cards and company equipment
Liaise with vendors and service providers for office-related requirements
Support travel arrangements and meeting logistics when required
Perform other administrative duties as assigned