HR/Office Administrator - Maternity Coverage (2026-035)

Circle Cardiovascular Imaging • Calgary, AB

3d • Onsite

About The Position

At Circle’s Calgary head office, no two days look the same and we’re looking for someone who thrives in that energy. As HR/Office Administrator, you’ll be the glue that keeps daily office operations running smoothly, the first person employees will reach out to, and a trusted right hand to our HR team. This isn’t a “just admin” role. You’ll help coordinate town halls and other big company moments, keep the office humming, and get hands-on exposure across the full employee lifecycle, from onboarding to benefits to performance support. If you love variety, move fast, and take pride in being the person everyone can count on, you’ll fit right in here. The HR/Office Administrator will report to the HR Director.

Requirements

• 2+ years of office management experience (or an equivalent mix of education, training, and experience).
• Sharp skills in Microsoft Office: Word, PowerPoint, Excel and Teams.
• A track record of handling confidential information with discretion and care.
• A knack for juggling multiple priorities under tight deadlines without missing a beat.
• A calm, capable presence, even when things get busy.

Nice To Haves

• Admin experience in the Software or Medical industries.
• An Administration diploma is a nice to have but not required. Candidates with hands-on experience will also be considered.

Responsibilities

• Handle reception with polish by answering and directing calls, plus managing shipping and receiving for the whole office.
• Support the coordination of town halls and other larger company events and meetings, keeping logistics on track behind the scenes.
• Be the go-to contact for the building operator: service requests, meeting room bookings, key cards, parking, all of it.
• Keep the office and kitchen fully supplied so the team never misses a beat.
• Plan and coordinate corporate events that people actually look forward to.
• Oversee corporate travel bookings through Melon, our corporate travel partner.
• Support data entry, reporting, and polished documents and presentations.
• Partner with IT and hiring managers to deliver a seamless, well-timed onboarding experience.
• Own and run our Kudos recognition platform program, celebrating great work across the company.
• Take on special projects and evolving priorities as they come up.

Benefits

• Competitive compensation and vacation
• Flexible working arrangements
• Employee Wellness Program
• Professional development and tuition reimbursement program
• Gratifying internal recognition/kudos programs
• Annual salary review – based on company and individual performance
• Fun, inclusive, ego-free environment where diversity and individual thoughts are encouraged and valued

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree