HR Office & Administrative Specialist

ASSA ABLOY Fenestration•City of Rochester, NY

1d•$20 - $25•Onsite

About The Position

The HR & Office Admin Specialist will be responsible for the coordination and completion of a wide range of duties related to general administrative tasks. The Specialist will work with several departments and supervisors to coordinate needs based on calendar deadlines. This position will require a highly-organized individual who can work with many personalities and make decisions and adjustments based on deadlines and work-flow needs.

Requirements

High attention to detail.
Good organizational skills.
Ability to prioritize tasks.
Ability to working independently, handling numerous assignments simultaneously.
Flexibility - Ability to change work schedule to accommodate other team members.
Team Work – works well with other members in the company.
Ability to be resourceful and flexible as conditions change or while encountering obstacles.
Good working knowledge of Microsoft Word, Excel, PowerPoint.
Good working knowledge of Internet applications.
Associates Degree or greater in Human Resources or similar degree preferred but not required.
2+ years of experience as an Administrative or Office Assistant in a corporate office setting.

Responsibilities

Coordinate Team/Meeting/Special Event food and lunches for corporate departments.
Coffee/Snacks Order, Organize, Stock, Maintain, General food housekeeping.
Keep phone and sign-in sheets current.
Order Stock.
Maintain Orderly Supply Closet and First Aid Box.
Restroom Supplies.
Open, Meter, FedEx/UPS Packages, Order Pick-up or Deliver to FedEx.
Hold keys, Manage vehicle maintenance schedule.
Company Intranet - Keep key documents up to date, seek out relevant content for update.
Assist in proofing, printing, collating Board Packs, Other presentations as needed.
Building/Badge Maintenance.
Coordinate Recycling Vendors.
Outside Vendor office design quotes, Order furniture, Schedule install and moves.
Archive and Organize Shared Company Files.
Assist Executive team as needed with task items such as; travel, scheduling, expenses, etc.
Shared service support for all HR team members