HR Generalist

Stumptown Coffee • Portland, OR

18h • Hybrid

About The Position

The HR Generalist supports the employee experience across Stumptown by partnering with leaders and employees in retail, operations and support teams. This role provides day-to-day HR support, coordinates HR programs and initiatives, promotes engagement and compliance, and serves as a trusted resource throughout the employee lifecycle. This position is based out of our Portland, Oregon headquarters and requires on-site presence at least 50% of the time.

Requirements

• Minimum of 3 years of HR experience with demonstrated knowledge across talent acquisition, employee relations, compliance, HR operations, and employee engagement.
• Working knowledge of federal, state, and local employment laws, including wage and hour regulations, leave administration, ADA, FMLA, and EEO requirements.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to build relationships across all levels of the organization.
• Proficiency with HRIS platforms, advanced Microsoft Excel skills (including formulas, pivot tables, data analysis, and reporting), and the ability to quickly learn and effectively utilize new systems and technologies.

Nice To Haves

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• PHR, SHRM-CP, or comparable HR certification may substitute for degree requirements.
• Experience within retail, hospitality, food and beverage, manufacturing, or consumer packaged goods environments preferred.

Responsibilities

• Manage full-cycle recruitment for assigned roles, including sourcing, screening, interview coordination, offers, and pre-employment follow-up.
• Partner with hiring managers to define staffing needs, role requirements, and recruitment strategies.
• Support Stumptown’s employment brand through clear job postings and consistent candidate communication.
• Maintain onboarding materials and resources for new hires and managers.
• Facilitate orientation and onboarding activities that support new hire success.
• Process employee lifecycle changes in the HRIS, including hires, transfers, compensation updates, leaves, and terminations.
• Support HRIS administration, reporting, audits, troubleshooting, and process improvements.
• Support accurate payroll processing through timecard review, data audits, discrepancy resolution, and Payroll partnership.
• Administer employee benefits, including inquiries, enrollment, COBRA, ACA compliance, deductions, and carrier coordination.
• Support the preparation, submission, and documentation of annual and quarterly compliance filings and audits.
• Coordinate workers’ compensation claims and related reporting, documentation, and OSHA recordkeeping as applicable.
• Maintain accurate employee records, HR documentation, compliance files, and legal retention requirements.
• Serve as a trusted resource for employees and managers regarding HR policies, benefits, workplace concerns, performance issues, and employment practices.
• Foster positive employee relations through coaching, conflict resolution, and proactive communication.
• Conduct and document workplace investigations related to employee concerns, policy violations, and performance issues while maintaining confidentiality.
• Partner with leadership to provide guidance on corrective action, performance management, employee development, and policy interpretation.
• Assist with executing a variety of employee engagement programs, activities and events that support a positive employee experience across multiple business functions.
• Support various HR programs, including performance management, benefits open enrollment, leave administration, employee surveys, policy updates, DEIB activations, and training initiatives.
• Assist with HR communications, policy implementation, and change management initiatives.
• Perform other duties as assigned to support the HR team and organizational needs.

Benefits

• medical, dental and vision insurance
• Employee Assistance Program (EAP)
• Flex Spending Accounts
• company-paid and supplemental Life Insurance, Accident, Hospital, Critical Illness and Long Term Disability insurance
• Paid New Parent Leave
• Short-Term Disability insurance or paid leave programs
• 9 paid holidays (plus 1 personal holiday)
• vacation
• sick leave benefits
• paid HumansKind (Volunteer) hours
• amazing employee discount
• 401(k) savings plan which includes an employer match of 100% for the first 3% of earnings that you contribute plus 50% of the next 2% you contribute

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level