HR Generalist West (Multi -State Operation)

Flexcar • San Jose, CA

4d • Onsite

About The Position

The HR Generalist West supports a predominantly non-exempt, hourly workforce across multiple locations. This hands-on, highly visible role spends significant time on-site with frontline teams and operations leaders. It owns day-to-day employee relations, onboarding, performance management, and wage-and-hour compliance, including California-specific requirements, and partners with site and regional operations leaders to keep practices consistent across locations. The role is based at an onsite California hub and requires regular travel to sites across the West region, including California, Texas, and Washington, as well as any new hubs; travel is estimated at 25% of the time, with occasional overnight travel potentially required.

The HR Generalist serves as the primary HR contact for assigned locations; conducts site visits, employee office hours, investigations, and training; supports managers on employee relations and compliant workforce practices; and coordinates with Payroll, benefits partners, and senior leadership. The position also supports onboarding, leave administration, accommodations, workplace safety, audits, records management, and compliance with applicable state and federal employment laws. The role is classified as exempt and full-time, reports to the Chief Legal Officer, and offers an annual salary of $75,000–$118,000, dependent on experience, skills, and location.

Requirements

• 3–5 years of HR generalist experience, including at least 2 years supporting California employees.
• Strong focus on non-exempt, hourly workforces in operational settings.
• Working knowledge of wage-and-hour law, specifically California requirements, including meal and rest periods, premium pay, daily overtime, wage statements, and final-pay rules.
• Hands-on experience administering CFRA, FMLA, Pregnancy Disability Leave, and state-specific paid sick leave.
• Experience conducting workplace investigations and documenting findings suitable for legal review.
• Familiarity with FEHA, OSHA, and Cal/OSHA requirements and the accommodation interactive process.
• Experience supporting multiple sites or field locations, including regular travel between them.
• Valid driver’s license, clean driving record, and ability to travel to sites on short notice.
• Strong organizational skills, attention to detail, and ability to manage priorities across locations.
• Clear, professional communication with employees and leaders at all levels.

Nice To Haves

• Experience with PAGA risk reduction, wage-and-hour audits, or responding to agency claims such as Labor Commissioner or CRD claims.
• Knowledge of local ordinances in major markets such as Los Angeles, San Francisco, San Jose, Dallas, Houston, and Seattle.
• Experience in automotive, retail, manufacturing, logistics, transportation, or other field-based operations.
• Multi-state HR experience in addition to California HR experience.
• HRIS and timekeeping experience, such as Paycom, Rippling, or UKG.
• SHRM-CP, PHR, or PHRa certification.

Responsibilities

• Serve as the primary HR point of contact for assigned locations, splitting time between hubs based on business needs.
• Conduct regular site visits, meet with employees and managers, hold HR office hours, and check posting, timekeeping, and safety compliance in person.
• Respond on-site to time-sensitive employee relations issues, investigations, and workplace incidents.
• Partner with site and regional operations leaders to align HR practices with staffing, scheduling, and productivity goals.
• Identify trends across locations, including turnover, attendance, and complaints, and recommend practical solutions.
• Respond to employee questions about schedules, attendance, pay, and workplace concerns.
• Conduct and document investigations into attendance, performance, policy violations, harassment, and discrimination complaints in line with FEHA requirements.
• Partner with managers on coaching, corrective action, and terminations, ensuring consistency and appropriate documentation.
• Support conflict resolution and a respectful, inclusive work environment.
• Support daily and weekly overtime, double-time, split-shift, and reporting-time pay practices.
• Train managers on compliant scheduling and timekeeping practices.
• Flag potential compliance risks, such as off-the-clock work or missed breaks, to senior leadership.
• Partner with Payroll on timecard corrections, accurate wage statements, and final-pay timing at separation.
• Audit timekeeping and scheduling practices across sites to reduce PAGA and class-action exposure.
• Track state and local minimum-wage, paid-sick-leave, and other ordinances applicable to each location.
• Monitor California meal- and rest-period compliance, including premium pay when breaks are missed, late, or short.
• Coordinate onboarding, orientation, policy acknowledgments, I-9 compliance, and required notices, including Wage Theft Prevention Act notices.
• Administer leaves under CFRA, FMLA, Pregnancy Disability Leave, paid sick leave, and applicable state-specific regulations in coordination with benefits partners.
• Manage the interactive process for disability, pregnancy, and lactation accommodations.
• Process status changes, transfers, and separations, and conduct exit processes.
• Apply company policies consistently across all sites in accordance with state and federal employment laws.
• Support OSHA and Cal/OSHA compliance, including the Injury and Illness Prevention Program and Workplace Violence Prevention Plan.
• Support audits, reporting, workers’ compensation claims, and workplace safety coordination.
• Track completion of mandated harassment-prevention training for supervisors and non-supervisors.
• Maintain personnel files and records in accordance with state and federal retention and employee-access rules, and support audits.
• Support compliance with pay-transparency and Fair Chance Act hiring requirements.
• Coach frontline managers on practices for leading non-exempt teams, especially breaks, overtime, and scheduling.
• Deliver on-site training on people management, compliance, and workplace conduct.
• Provide guidance on performance management, attendance, and engagement.

Benefits

• Flexible PTO policy.
• 401(k) plan with company match from day one.
• Low-cost medical, dental, and vision coverage with day-one eligibility.
• Short- and long-term disability coverage.
• Discounted employee rate on Flexcar products and no annual membership fee.
• Weekly pay.
• Mileage and business expenses reimbursed per company policy and state and federal law.
• Other company perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed