HR Generalist - Immigration & Leave Programs

Wilshire•Santa Monica, CA

47d•$80,000 - $105,000•Hybrid

About The Position

Wilshire seeks an experienced HR Generalist Associate/Senior Associate to support key areas of the employee lifecycle, including immigration, leaves of absence, employee relations, and offboarding. The ideal candidate demonstrates a proactive approach, thrives in a fast-paced environment, works independently, and contributes effectively to our global HR efforts.

Requirements

Bachelor's degree or equivalent work experience
4+ years of experience in an HR Generalist or HR Specialist role
Experience with immigration processes and leave of absence regulations
Excellent communication, organizational, and analytical skills; strong attention to detail and discretion with confidential information
Experience with HRIS systems is required; BambooHR experience is preferred
High proficiency in Microsoft Office, especially Excel and PowerPoint
Demonstrated ability to work both independently and collaboratively in a dynamic environment

Nice To Haves

HR certification (e.g., SHRM-CP, PHR) preferred
Familiarity with the financial services or investment management industry is a plus

Responsibilities

Partner with outside immigration counsel to support H-1B, PERM, and other employment-based immigration processes, ensuring timely document preparation and internal coordination
Maintain immigration records and track key deadlines, supporting compliance with immigration requirements and internal policies
Support onboarding activities for employees on work visas by providing guidance on visa timelines and processes
Coordinate employee leave requests (e.g., FMLA, parental, disability), ensuring compliance with applicable federal, state, and local regulations
Support employees and managers throughout the leave lifecycle, providing guidance on eligibility, documentation, and return-to-work coordination
Maintain accurate leave records and partner with payroll to ensure proper time tracking and pay continuity
Track anticipated return dates and leave deadlines using internal tools to support timely follow-up and coordination
Assist with addressing employee concerns and performance issues, including documentation, investigations, and follow-up actions
Track and monitor employee relations cases, escalating complex issues as needed
Support US & international offboarding processes by coordinating termination logistics, conducting exit interviews, and ensuring timely access changes and final pay in partnership with IT and Payroll
Contribute to cross-functional HR initiatives by supporting project coordination and identifying process improvements to enhance efficiency and alignment across key programs
Draft internal guides, templates, and process documentation to support employee relations procedures and increase understanding of relevant HR policies
Prepare reports and analyses on immigration statuses, leave usage, and compensation data to support compliance and informed decision-making
Remain flexible and willing to take on additional responsibilities and projects as business needs evolve