HR Generalist II - Department of Psychiatry

University of Florida • Gainesville, FL

6d • $62,500 - $67,000 • Onsite

About The Position

The HR Generalist II position within the Department of Psychiatry at the University of Florida is a multifaceted role responsible for a wide range of human resources functions. This includes managing recruitment processes for TEAMS positions, ensuring timely completion of employee engagement reports, and analyzing and updating position descriptions. The role also involves administering FMLA leave, processing foreign hires and special pay increases, and serving as the primary Department Security Administrator (DSA) for TEAMS personnel. Additionally, the HR Generalist II acts as a key resource for departmental leadership on TEAMS-related matters, advising on employment laws and university regulations. The position also has significant responsibilities in payroll verification and administration, faculty support including hospital credentialing and provider enrollment, monitoring DEA license renewals, and providing backup support for faculty recruitment and onboarding. The role also assists with personnel appointments for various student and OPS employees and performs other duties as assigned by HR leadership.

Requirements

• Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Nice To Haves

• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Ability to communicate and collaborate with faculty and staff at multiple levels and in various fields.
• Ability to plan, organize and coordinate work assignments independently, with a demonstrated ability to lead and work as part of a team toward organizational objectives.
• Outstanding organizational skills, including time management and setting priorities.
• Ability to work independently with minimal supervision.
• Excellent problem solving and customer relations skills.
• Requires initiative, diplomacy and the ability to interact with a variety of departments, contractors and personalities in pressure situations.
• Ability to direct other staff operations in delivering varied, various facility services, and resolve conflicts.
• Ability to establish and maintain effective working relationships with employees, management, co-workers, and the public.
• Ability to keep track of the large number of details involved in the successful execution of all reports.

Responsibilities

• Manage TEAMS recruitment processes, including exemption requests, job postings, SPI requests, and re-classification requests.
• Prepare and submit all necessary paperwork for new hire TEAMS positions.
• Track UF Engaged reports to ensure timely completion by supervisors and send reminders.
• Update, create, and analyze position descriptions, compiling required information and preparing them for review and submission.
• Review compensation matrix and submit recommendations for reclassification and promotional compensation.
• Draft cover memos and submit final position descriptions through PeopleSoft for approval.
• Monitor and track FMLA leave usage for departmental TEAMS personnel, answer questions, distribute forms, and ensure timely submission and processing.
• Input FMLA Leave of Absences into PeopleSoft and maintain records.
• Process returns from FMLA Leave of Absences, completing necessary paperwork and updating PeopleSoft.
• Prepare paperwork for TEAMS foreign hires and interactions with the Immigration Office.
• Prepare paperwork for TEAMS special pay increases, FTE changes, raises/promotions, and terminations.
• Serve as the Primary Department Security Administrator (DSA) for TEAMS, ensuring appropriate assignment and deletion of security roles.
• Act as the primary resource for the department Director and Assistant Director for all TEAMS-related questions and job tasks.
• Advise managers and provide guidance to employees on employment laws, university regulations, and personnel policies and procedures.
• Make recommendations to management regarding staffing, recruitment, and employee relations.
• Prepare and submit all paperwork for new extenders.
• Verify preliminary and final pay lists to ensure all TEAMS employees are paid accurately.
• Communicate department payroll deadlines to ensure timely submission prior to UF Payroll deadlines.
• Troubleshoot payroll entry problems and manage payroll exceptions by notifying employees and instructing on corrections.
• Approve specified employees' payroll and serve as back-up payroll approver for the Department.
• Act as a verifier of the Pay List to ensure correctness for all TEAMS employees.
• Serve as the Department liaison for hospital credentialing issues for physician faculty, initiating credentialing for new faculty and ensuring timely renewal of hospital privileges.
• Ensure completion of FPPE and OPPE evaluations and their timely submission to the Shands Credentialing office.
• Serve as the Department liaison for provider enrollment issues for clinical faculty, initiating the process for new faculty and tracking to completion.
• Maintain files related to provider enrollment.
• Review the Department of Psychiatry Self Insurance Program status.
• Monitor and follow up with employees on DEA license renewals, running reports, tracking active licenses, and communicating renewal dates and deadlines.
• Serve as backup for Faculty recruitment, preparing offer letters, hiring paperwork, and onboarding.
• Provide backup support for Courtesy Faculty Appointments, obtaining required information, assigning UF ID numbers, ensuring completion of HIPAA and confidentiality statements, and preparing paperwork for approval.
• Serve as backup Department Security Administrator (DSA) for Faculty, ensuring appropriate assignment and deletion of security roles.
• Provide guidance to employees on employment laws, university regulations, and personnel policies and procedures in a backup capacity.
• Act as an information resource for leave issues for all departmental personnel in a backup capacity.
• Assist the Human Resources Generalist I with personnel appointments for Student Assistants, OPS employees, Non-Clinical Post-Doctoral Associates, and student volunteer appointment requests.
• Perform miscellaneous duties as requested by HR Generalist III, Director, and Assistant Director.

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level