HR & Finance Coordinator

ASM Global • Syracuse, NY

18h • Onsite

About The Position

Legends Global is seeking a part-time HR & Finance Coordinator to support day-to-day operations across Human Resources, Finance, and general office functions for The Oncenter and Empower FCU Amphitheater. This is a hands-on, highly visible role that touches many areas of the business. Priorities may shift based on hiring activity, events, and operational needs, so the ability to stay organized, adapt quickly, and manage multiple tasks is key. If you’re someone who likes variety, can keep things moving without constant direction, and doesn’t get overwhelmed when the day doesn’t go exactly as planned, you’ll do well here.

Requirements

• Associate’s degree in Business Administration, Human Resources, Finance, or related field preferred
• Prior experience in administrative, HR, or finance support role preferred
• Strong organizational and time management skills with the ability to handle multiple priorities
• Excellent communication and interpersonal skills across all levels of the organization
• High attention to detail and ability to maintain confidentiality
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS systems
• Ability to adapt to changing priorities and business needs
• Comfortable working in a union environment
• Ability to sit, stand, and move throughout the facility
• Ability to lift and/or move up to 25 pounds
• Visual ability to perform tasks requiring close and distance vision

Nice To Haves

• Experience in hospitality or event-driven environments is a plus

Responsibilities

• Coordinate recruitment efforts, including job postings, resume review, interview scheduling, and reference/background checks.
• Support onboarding and offboarding processes, including new hire paperwork, orientations, and exit documentation.
• Maintain accurate employee records and update HR systems (ADP, Workday, etc.)
• Serve as a point of contact for employee questions regarding policies, procedures, and general HR support.
• Assist with employee relations matters, documentation, and follow-up as needed.
• Support compliance efforts, including required postings and recordkeeping.
• Assist with unemployment claims and related documentation.
• Assist with administrative finance tasks, including vendor, and customer project setup in accounting systems.
• Support payroll-related coordination and tracking as needed.
• Maintain records related to PTO, uniforms, and other employee tracking.
• Assist with routine reporting, tracking, and general finance support tasks.
• Sort, organize, and file physical and digital documents.
• Coordinate annual year-end document shredding with third-party vendor, ensuring compliance with company record retention policies.
• Make updates to credit card processing systems for monthly parking customers, ensuring accurate billing and account management.
• Administer employee parking passes, including issuance, tracking, and updates.
• Maintain office operations, including supplies, equipment, and shared spaces.
• Manage incoming mail.
• Support onboarding logistics, including workspace setup and coordination with internal teams.
• Assist with internal communications and employee engagement initiatives as needed.
• Support cross-functional projects and operational needs across departments.
• Perform other duties as assigned based on business needs.

Benefits

• Legends Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law.
• We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process.
• Legends Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree