HR & Executive Operations Specialist (3410)

SOUTHERN AVENUE CHARTER ELEMENTARY SCHOOL OF ACADEMIC EXCELL•Memphis, TN

40d•$45,000 - $55,000•Onsite

About The Position

We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We’re looking for a smart, proactive, and resourceful HR & Executive Operations Specialist to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department. If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field required.
2–4 years in HR, office management, or a combined HR/administrative support role.
Strong organizational skills and exceptional attention to detail.
Ability to handle confidential information with discretion.
Excellent written and verbal communication skills, with professional polish.
Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.
Professional, approachable, and confident when interacting with leadership, employees, and visitors.
Proactive, solutions-oriented, calm under pressure, and positive in all interactions.

Nice To Haves

HR certification (PHR, SHRM-CP, or higher) preferred — or a demonstrated commitment to earning one.
Charter school or education environment experience a plus, not required.

Responsibilities

Serve as the CHRO’s go-to person for HR operations, recruiting, and daily coordination.
Daily partnership with CHRO: Start each day mapping priorities, action items, and deadlines.
Recruiting coordination: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters.
Onboarding & benefits administration: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.
HR reporting & metrics: Generate reports in Paycom, track HR KPIs, and assist with data analysis.
Payroll support: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes.
Document management: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.
Communications: Draft letters, memos, and announcements — often using AI (Artificial Intelligence) tools to speed up and refine messaging.
Executive support: Screen visitors, help manage scheduling, and proactively identify needs before they arise.