HR Executive Assistant

EKC Advanced Electronics USA•Wimington, DE

8d•Hybrid

About The Position

Qnity Electronics HR Team is seeking a highly organized and detail-oriented HR Executive Assistant to provide comprehensive administrative support to the Electronics CHRO and HR leadership team. This role requires a proactive individual with strong communication skills, discretion, and the ability to manage multiple competing priorities in a fast-paced environment. This position follows a hybrid work schedule, requiring regular on-site presence three days per week (Tuesday–Thursday) to support collaboration and partnership with key stakeholders.

Requirements

5+ years of experience in an administrative or executive assistant role reporting to senior management, preferably within an HR or corporate environment.
Strong knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
Exceptional organizational and time-management skills.
Discretion and ability to handle sensitive information with integrity.
Strong interpersonal and communication skills (both written and verbal), including effective communication with internal and external stakeholders.
Ability to work independently, take initiative and handle multiple tasks with efficiency.
Bachelor’s degree preferred.

Nice To Haves

Experience with HRIS systems (e.g., Workday) and Travel and Expense systems
Project coordination experience.
Familiarity with HR best practices.
Familiarity with corporate, internal, or global communications functions

Responsibilities

Serve as a trusted administrative partner to the CHRO and Global HR leadership team, including Global Communications, by providing high-level executive support.
Responsibilities include complex calendar management, meeting and event coordination, travel planning, expense management, and facilitating effective communication and workflow across a global organization.
Assist in preparing HR reports, presentations, and organizational charts.
Coordinate HR meetings, trainings, and special events (e.g., onboarding sessions, company-wide initiatives).
Support coordination and communication of employee engagement for HR, including town-hall/all-hands events.
Support the recruitment process by scheduling interviews, coordinating candidate communication, and managing applicant tracking systems.
Act as a liaison between HR and other departments, ensuring smooth communication and follow-up on action items.
Monitor HR deadlines (e.g., performance reviews, compliance trainings) and assist in tracking progress.
Screen phone calls, emails, and visitors, prioritize important communications, and direct inquiries appropriately.
Provide support for the HR purchase order (PO) and accounts payable (AP) processes as necessary.
Track HR department budget, process invoices, and liaise with external vendors (e.g., benefits providers, staffing agencies, training partners).
Maintain office supplies, manage records, and ensure a smooth-running office environment.
Contribute to special projects as assigned.