Temporary HR Coordinator (Parental Leave Coverage)
About The Position
Secretly Group is a U.S.-based independent music company founded in 1996 and headquartered in Bloomington, Indiana. It operates as a multi-label group, creative services platform, and music publishing company focused on artist development and long-term catalog value. Notable artists include Bon Iver, Mitski, Khruangbin, Phoebe Bridgers, and Japanese Breakfast. With offices in New York, Los Angeles, Chicago, and London, affiliated labels include The Numero Group, Ghostly International, drink sum wtr, Merge Records, and Sacred Bones Records. All labels share infrastructure and common distribution through Secretly Distribution, the distribution and services arm founded in 1997, operating as an enterprise level, global music distributor for independent labels and artists. Secretly Distribution is widely recognized as one of the largest independent music distributors today. We are seeking a Temporary HR Coordinator to provide day-to-day operational support during parental leave. This role is responsible for helping manage the employee lifecycle, from recruiting through offboarding, while ensuring the HR department continues to operate smoothly across multiple U.S. and international offices. Working closely with the HR Operations Manager, the HR Coordinator will support recruiting coordination, onboarding, employee documentation, leave administration, HRIS maintenance, and general HR administration. The role will also assist with recurring administrative projects, scheduling, reporting, and coordination of annual HR initiatives. This position is ideal for someone who enjoys creating structure, thrives on organization, and is interested in gaining broad exposure across all areas of Human Resources within a growing global organization.
Requirements
- Prior experience handling HR administrative tasks is preferred
- Outstanding organizational skills and exceptional attention to detail, with the ability to manage multiple priorities simultaneously
- A proactive, service-oriented approach and a genuine interest in supporting employees and leaders across the organization
- Excellent written and verbal communication skills with the ability to interact professionally at all levels of the business
- Strong judgment and discretion when handling confidential and sensitive information
- Comfort navigating ambiguity while maintaining organization and follow-through
- A systems mindset with an interest in improving processes and creating operational efficiency
- Strong excel skills and confidence working with large amounts of information and data
- Experience working with HRIS platforms (BambooHR preferred), Google Workspace, and Microsoft Office
Responsibilities
- Coordinate full-cycle recruitment administration, including drafting job posts, posting roles, scheduling interviews and maintaining our applicant tracking system
- Support onboarding and offboarding activities, ensuring timely completion of documentation, HRIS updates, some onboarding coordination & cross-functional communication
- Maintain accurate documentation within BambooHR and employee personnel files
- Assist with HR administration of the employee lifecycle
- Coordinate recurring HR processes including training assignments, document retention, compliance tracking, and signed acknowledgements
- Provide administrative support for annual HR initiatives including performance reviews, Open Enrollment, training compliance, and other year-end projects
- Support calendar management, meeting coordination, and expense reporting for the HR Operations Manager
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
