HR Coordinator

Physician Assistant Education Association

7d•$62,000 - $67,000•Remote

About The Position

Do you want to play a key role in supporting a mission-driven organization dedicated to advancing excellence in the PA education community? As our Coordinator, HR, you’ll help strengthen the infrastructure and processes that empower our team, supporting a culture of growth, collaboration, and impact. The HR Coordinator position provides comprehensive support across key HR functions, ensuring efficient day-to-day operations and a positive employee experience. This role supports full-cycle recruitment, onboarding, benefits administration, payroll coordination, performance management processes, and compliance tracking. This role owns the daily administration of HR processes within the HRMS (ADP Workforce Now), serving as the primary point of contact and system expert for employee data and workflow management. Please include your resume and a cover letter when applying for this position. This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA’s Privacy Policy and the PAEA Employee Handbook that all employees must sign.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and work experience
3+ years of experience in an HR support or coordinator role
Knowledge of core HR functions, including recruitment, onboarding, benefits, payroll coordination, and compliance
Experience working with an HR management system (HRMS) (ADP Workforce Now preferred)
Strong organizational skills and attention to detail with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to handle confidential information with professionalism and discretion

Nice To Haves

Experience working with ADP Workforce Now (HRMS)
Experience working with Smartsheet
HR certification (e.g., SHRM-CP, PHR) or interest in pursuing certification.
Experience at a nonprofit association

Responsibilities

Support full-cycle recruitment activities, including job postings, interview scheduling, candidate communication, and tracking applicant data in the HRMS.
Coordinate employee onboarding by preparing offer letters, new hire paperwork, orientation schedules, and ensuring the timely completion of pre-employment tasks.
Respond to employee inquiries related to payroll, benefits, timekeeping, HR policies, and HR systems, escalating issues as needed.
Assist with bi-weekly payroll processing across multiple U.S. states by entering and updating employment changes in ADP Workforce Now, reviewing timecards, resolving discrepancies, and collaborating with the payroll provider to ensure accuracy and timeliness.
Serve as a first point of contact for routine employee support and aid with HRMS (ADP Workforce Now): timekeeping, system access, navigation, and basic troubleshooting.
Coordinate and track leave management programs, including FMLA, ADA accommodations, Workers’ Compensation, and other statutory or company leave programs.
Coordinate benefits administration, including enrollments, changes, and supporting the annual open enrollment process.
Coordinate the employee performance management processes, including building out forms and processes in the HRMS, and tracking completion.
Monitor HR and payroll compliance by tracking key deadlines (e.g., I-9 verifications, policy acknowledgments) audits, filings, and required documentation, and assist with compliance reporting and data requests.
Maintain accurate and confidential employee records in HRMS.
Coordinate the annual review, update, and distribution of the employee handbook, working closely with HR leadership to ensure legal compliance and alignment with organizational practices.
Assist with compiling HR reports and data tracking for internal use and external audits.
Assists the People & Culture team in organizing and executing learning and development initiatives, ensuring programs run smoothly and support a culture of ongoing growth and mentorship
Provide administrative and project support for HR initiatives, including employee engagement efforts, process improvements, system updates, and compliance projects.
Participate in process documentation and continuous improvement initiatives while maintaining strict confidentiality of employee and company information.