HR Coordinator

JCrew•Lynchburg, VA

13d•Onsite

About The Position

The HR Coordinator provides administrative and operational support to the Human Resources team in a fast-paced manufacturing environment. This role supports day-to-day HR activities including employee data management, scheduling, travel coordination, HR programs and meetings, and first-level employee support. The HR Coordinator maintains accurate employee records, assists with benefits and leave administration, responds to associate inquiries, and supports HR reporting and compliance. This role plays a key part in keeping HR organized, responsive, and employee-focused while partnering closely with HR Business Partners and People Leaders.

Requirements

Strong interpersonal skills with the ability to build effective relationships across the HR team and with cross-functional partners
Highly organized and detail-oriented, with the ability to manage multiple priorities, meet deadlines, and follow up independently
Proficient in Microsoft Office (Outlook, Excel, Word); Workday experience a plus
Professional, polished demeanor with strong written and verbal communication skills
Flexible and adaptable, with a willingness to take on new requests and shifting priorities
Proactive problem-solver who asks thoughtful questions and makes informed suggestions
Demonstrated ability to handle sensitive, confidential, and proprietary information with discretion and integrity
Outgoing, calm under pressure, and collaborative—serving as a reliable liaison and point of contact for HR leaders
Two or more years of HR or administrative experience preferred
Experience working with HRIS systems (Workday strongly preferred)
Ability to work independently

Responsibilities

Maintain accurate and timely employee data entries and updates in the HRIS (Workday), including new hires, job changes, and terminations
Customize and run HR reports and queries from Workday as requested
Create, maintain, and audit personnel and termination files in accordance with federal, state, and company retention requirements
Ensure confidentiality and integrity of all HR records
Assist with benefits administration activities, including enrollments, changes, and annual open enrollment initiatives
Support leave administration processes including FMLA, ADA, workers’ compensation, and other leaves of absence
Escalate complex employee relations or benefits issues to the HR Manager as appropriate
Prepare accurate and timely HR-related reports, metrics, and correspondence
Support compliance efforts related to labor laws, audits, and internal HR standards
Coordinate employee engagement activities, recognition programs, team lunches and on-site events, ensuring smooth execution and a polished experience
Provide day-to-day administrative support to HR leaders, including real-time coordination of meetings, appointments, and shifting priorities
Review, prioritize, and manage incoming emails, phone calls, and correspondence, screening inquiries from vendors, employees, and external contacts
Own calendar management and meeting scheduling for HR leaders; proactively update and adjust events throughout the day as needs change
Arrange and manage travel and expenses, including flights and accommodations for HR leaders as needed
Prepare and distribute monthly company directory and associate communications (birthdays, anniversaries, bereavements)
Manage HR mail, supply inventory, and Self-Service Wall updates
Answer multi-line switchboard and direct inquiries as needed
Assist with vendor management, including vendor setup and invoice tracking
Take on additional projects and administrative initiatives as requested