HR Coordinator

River Run Services LLC•Newburyport, MA

16d

About The Position

River Run is a shared services organization that supports banking affiliates, Newburyport Bank, Pentucket Bank and Rollstone Bank & Trust. The HR Coordinator provides administrative and operational support to HR Business Partners and HR Generalists across the employee lifecycle, with a strong focus on talent acquisition, onboarding, and offboarding processes. This role ensures a smooth and consistent candidate and employee experience by coordinating recruitment activities, managing passive talent pipelines, supporting pre-hire and pre-onboarding tasks, and maintaining accurate records and recruiting metrics.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or an equivalent combination of education and experience
1–2 years of experience in Human Resources or a related role, with exposure to recruiting coordination, onboarding, or HR administrative tasks preferred
Strong organizational, communication, and interpersonal skills
High attention to detail with the ability to handle confidential and sensitive information
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems preferred
Ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment
Customer-service mindset with a professional and approachable demeanor
Internship or relevant coursework in HR may be considered

Nice To Haves

HR certification (e.g., SHRM-CP, PHR) is a plus but not required

Responsibilities

Review resumes and applications to identify qualified candidates for HR Generalists.
Coordinate and schedule follow-up conversations and interviews between candidates and HR Generalists/hiring managers
Support the preparation and administration of offer letters and related recruitment documentation
Conduct or coordinate pre-hire screenings, including background checks and other required verifications
Proactively identify, track, and maintain a pipeline of passive candidates for current and future hiring needs
Conduct outreach to passive candidates to assess potential interest in open or upcoming positions
Partner with HR Business Partners to align passive candidate pipelines with workforce planning and anticipated hiring needs
Manage pre-onboarding tasks to ensure new hires are prepared for their start date
Coordinate onboarding logistics with L&D department and hiring managers and ensure completion of required documentation.
Serve as the primary point of contact for the Buddy Program, including coordinating buddy assignments and supporting program logistics
Assist with employee offboarding procedures, including coordination of exit documentation, system access changes, and internal notifications
Ensure offboarding processes are completed accurately and in a timely manner
Maintain HR records with a high level of accuracy, confidentiality, and compliance
Provide general administrative support to HR management as needed.
Assist with the continuous improvement of HR processes, tools, and documentation.
Actively stays current on all Bank products, services, procedures, policies, and applicable regulatory and compliance requirements by regularly attending team meetings, completing mandatory training on schedule, and applying knowledge to ensure accuracy and compliance in daily operations.
Ensures adherence to federal and state laws, regulations, and bank policies by preventing violations, minimizing risks, and safeguarding the Bank’s interests.
Verifies transactions and account balances, ensuring compliance with bank policies and state and federal regulations and the Bank Secrecy Act (BSA), as applicable to the role.