HR Coordinator

Rumpke Waste & Recycling•Colerain Township, OH

4d•Onsite

About The Position

The HR Services Coordinator executes the transactional work that carries an employee from accepted offer through day 1, administers the confidential employment records that result, and produces the recurring survey reporting that leadership relies on. The role is the operational engine of the onboarding process and the single custodian of personnel file integrity for the populations it supports. This is an execution role with a compliance obligation attached. The work is high-volume, deadline-driven, and largely invisible when it is done correctly — and highly visible when it is not. Accuracy is the primary performance standard: an incorrect pay rate, a misfiled medical document, or an unverified trainer pay entry creates downstream exposure in payroll, benefits eligibility, and regulatory audit that this role is the last control point against.

Requirements

Excellent communication skills and the ability to interact professionally with all levels of staff and external contacts
Excellent communication in verbal and written situation
Excellent organization and time management skills with the ability to multi task
Must work efficiently and effectively, both independently and as a team
Ability to identify issues and resolve problems
Capacity to work in a fast-paced work environment and respond to shifting priorities
Computer proficiency in Windows and Microsoft applications
Maintain a high level of confidentiality with all information contained within the scope of employment
Associate’s or Bachelor’s degree in HR, Business Administration, or a related field or a combination of education and experience
Two or more years of experience in HR Administrative functions
Legally eligible to work in the United States
Must be able to read and speak the English language

Nice To Haves

Bilingual (English/Spanish) preferred
HRIS experience preferred
Valid driver’s license (if applicable)
Must successfully complete pre-employment testing

Responsibilities

Create internal and external offer letters against approved requisition terms, confirming pay rate, job code, and reporting relationship before release
Process and verify start dates, pay rates, reporting managers, and work locations in UKG Pro, reconciling each record against the offer letter and requisition before it is finalized
Confirm pre-employment paperwork is complete and accurate before any record is advanced to active status
Coordinate weekly onboarding, orientation schedules for all regions and designated training locations, and weekly orientation communications to new hires
Serve as the named point of contact for new hires, resolving or routing questions within one business day
Upload and index confidential employee documentation for HR Managers — offer letters, evaluations, Hepatitis B forms, acknowledgments — to a published turnaround standard
Maintain absolute segregation of ADA-protected medical documentation, including Hepatitis B forms, from the general personnel file
Process employment and income verification requests within standard, releasing only information authorized for release
Direct unemployment claim documentation to the correct HR Manager and confirm receipt within the response deadline
Upload employee files in response to internal legal requests
Administer 30-day, 90-day, exit, and leave-of-absence surveys; monitor response rates and follow up on non-response
Log incoming employee feedback against defined categories and route items requiring action to the appropriate HR Manager or function
Compile and publish survey results to leadership through the monthly dashboard on a fixed date
Reconcile and process Driver Trainer and Specialist earnings using approved source documents
Execute timely adjustments to trainer status and compensation based on management approvals
Process trainer pay for other departments as needed
Responsible for the production, accuracy, and on-time delivery of data utilized in the monthly HR dashboard
Maintain and order general supplies for the HR function
Perform other duties as assigned