HR Coordinator

LIFELONG HEALTH FOR ALL • Seattle, WA

45d • $24 - $34 • Onsite

About The Position

Lifelong is seeking a professional, friendly, and organized HR Coordinator to join our team on-site at our new Georgetown Yards location. This dynamic role combines front-office administrative responsibilities with core human resources support. As the first point of contact with employees, you will help create a welcoming and positive environment while also playing an integral part in the day-to-day operations of our HR function. The ideal candidate is an excellent communicator with strong attention to detail, thrives in a fast-paced environment, and can manage multiple tasks with professionalism and care. You’ll maintain our HRIS, assist with employee onboarding and communications, and support a wide range of administrative and people-related processes. This is a great opportunity for someone looking to grow their HR experience. In this role, you'll have the chance to contribute to shaping our systems and practices across several areas. This regular, full-time, non-exempt, non-union position is 100% onsite in the Georgetown neighborhood of Seattle.

Requirements

• Familiarity with HR best practices, employment laws, and regulatory compliance
• Experience maintaining HRIS and applicant tracking systems; knowledge of Paycom is a plus
• Proven ability to handle confidential information with discretion and professionalism
• Strong organizational and time management skills; able to manage multiple priorities and meet deadlines
• High attention to detail and accuracy in all aspects of work
• Proactive, self-motivated, and able to take initiative and assess issues independently
• Flexible and adaptable in a dynamic, fast-paced environment
• Strong verbal and written communication skills
• Positive attitude, strong work ethic, and ability to work under pressure
• Willingness to learn, grow, and receive feedback
• Proficiency with Microsoft Office Suite and other standard office software
• Bachelor’s degree, or combination of related education and work experience
• 2+ years of experience in HR required

Responsibilities

• Maintain and update the HRIS, ensuring accurate processing of employee lifecycle transactions including new hires, job changes, separations, and compensation updates.
• Provide front-line recruitment support by posting job openings, sourcing entry-level candidates when needed, screening applications, coordinating interviews, and managing candidate communication throughout the process.
• Prepare offer letters and initiate onboarding workflows, ensuring all new hire tasks, paperwork, and systems access are completed accurately and on time.
• Coordinate and facilitate new employee orientation, creating a welcoming, inclusive, and informative experience for all new hires.
• Serve as the first point of contact for employee inquiries regarding HR policies, procedures, benefits, timekeeping, and leaves of absence, providing timely and accurate guidance.
• Support benefits administration, including assisting employees with benefits questions and coordinating Open Enrollment activities, such as preparing communications, tracking enrollments, and ensuring timely completion of benefit changes.
• Maintain compliant and organized employee records, including responsibility for personnel files, I‑9 completion and audits, E‑Verify processing, background checks, and required documentation retention.
• Collaborate with HR and Finance on semi‑monthly payroll, preparing and submitting employee changes and timekeeping updates to ensure accurate and timely pay.
• Manage the HR intranet and HR SharePoint sites, ensuring content is accurate, up-to-date, well-organized, and supportive of communication, onboarding, and process efficiency.
• Support employee engagement and culture-building activities, including planning and coordinating staff events such as all-staff meetings, recognition activities, wellness events, and other employee gatherings.
• Assist in developing, documenting, and improving HR processes, procedures, checklists, and templates to support operational consistency and scalability.
• Provide general administrative support to the HR/People & Culture team and participate in departmental and cross-functional special projects as needed.
• Perform other duties as assigned to support the effectiveness and continuity of the People & Culture function.

Benefits

• Comprehensive medical, dental, and vision benefits
• Generous vacation (3 weeks your first year), sick leave, and 2 personal days a year
• 401(k) match
• Flexible spending accounts
• Life insurance options
• Long term disability
• Mass transit subsidy
• 15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level