HR Coordinator

Hunting•Houston, TX

About The Position

The HR Coordinator will be responsible for a variety of HR functions including payroll processing, record management, recruitment support, onboarding, employee relations, and benefits administration. This role requires a detail-oriented individual with strong organizational and communication skills, capable of managing multiple tasks and ensuring compliance with relevant regulations.

Requirements

Minimum 5 years of experience in multi-state payroll (required — this is a core function of the role)
Proficient in MS Office Suite and Outlook, with a willingness to learn new systems
Strong knowledge of office administrative practices and procedures
Working knowledge of payroll and HR-related standards and regulations
Strong prioritization and time-management skills, with the ability to meet deadlines across multiple tasks
A collaborative, people-first approach to getting things done

Nice To Haves

Associate degree preferred
UKG Experience Preferred
CPP (Certified Payroll Professional)

Responsibilities

Own and process multi-state payroll from start to finish, ensuring accuracy and timeliness each pay cycle.
Process and reconcile payroll data, resolving discrepancies in the HRIS system (UKG).
Review tax and payroll records to ensure compliance with federal, state, and local regulations.
Serve as the primary point of contact for payroll-related questions and issues.
Compile, update, and maintain accurate employee records including compensation, benefits, tax data, performance evaluations, and termination details.
Update personnel files to reflect employment changes and ensure accurate payroll/reporting data.
Support full-cycle recruitment by posting job openings, screening applicants, and coordinating interview scheduling with department managers.
Coordinate and facilitate new hire onboarding, including orientation and initial training.
Assist managers with performance management, including coaching conversations, recognition programs, disciplinary documentation, and conflict resolution.
Serve as a point of contact for routine employee relations questions, promoting a positive, respectful, and compliant workplace.
Handle and escalate employee concerns professionally and confidentially.
Ensure timely and accurate enrollment in company benefit programs.
Process benefit transactions including enrollments, terminations, and changes for health, dental, vision, life insurance, and 401(k) plans.
Reconcile monthly insurance invoices and help resolve billing discrepancies.
Gather and organize documentation to support annual benefit plan audits.
Help maintain compliance with policies and regulations related to Vacation, Sick, and FMLA leave.
Assist with maintaining and updating company Intranet content.
Support the company's Learning Management System (LMS), including uploading content, tracking completions, and troubleshooting access.
Help maintain required annual reporting and support internal/external audits.
Perform additional HR duties and special projects as assigned.