HR Coordinator

Northwest Orthopaedic Specialists•Spokane, WA

1d•$19 - $34•Onsite

About The Position

Northwest Orthopaedic Specialists is hiring for a Human Resource Coordinator. We're seeking an organized and detail-oriented HR Coordinator to manage the full recruitment cycle, support onboarding and employee records, and provide administrative and recognition program support for our growing organization. ESSENTIAL FUNCTIONS: This is NOT a remote position. Works at our downtown location Mon - Thurs 8 am - 4:30 pm It is the expectation of all NWOS employees to demonstrate and uphold all 19 NWOS Fundamentals.

Requirements

High school diploma or equivalent
Proficiency with Microsoft Office Suite (Outlook Word, Excel, PowerPoint).
Strong communication, problem-solving, reasoning, and decision-making skills.
Must be able to use initiative and independent judgment within established policies and procedures.
Proven ability to maintain a high level of confidentiality.
Ability to prioritize and manage tasks effectively.
Excellent time management and organizational skills.
Ability to work independently and within a highly collaborative team environment.
Excellent attention to detail is required while being able to prioritize and follow up on tasks.
Strong integrity and work ethic.
Strong customer service and interpersonal communication skills.
Excellent verbal and written communication skills to communicate clearly and concisely.
Hungry to learn and ask questions; Humble to keep seeking knowledge and collaboration; Smart with emotional intelligence to be able to read people and situations.

Nice To Haves

Experience recruiting that encompasses all phases of the recruitment life cycle
Proficiency with Applicant Tracking System and HRIS (UKG preferred)
Two years HR Assistant or HR Generalist experience
AA Degree preferred

Responsibilities

Consult with the hiring managers and HR Director to understand the requirements, duties and qualifications desired for staffing needs.
Create and maintain job postings in UKG and other job boards.
Maintain proactive communication with hiring managers regarding recruitment needs and open positions, and provide regular updates.
Work with the hiring manager to pre-screen applicants, set up interviews, and negotiate offers.
Conduct background checks and reference checks on potential candidates.
Utilize recruitment tools and manage the applicant tracking system and all onboarding needs of new hires.
Collect and organize new hire paperwork (including all licensing paperwork and I-9 documents), enter accurately into HRIS, and file appropriately into personnel files.
Conduct new employee orientation with organization and intentionality to ensure a smooth first day.
Conduct the New Hire Orientation at the end of the month for all new hires in the month.
Update, maintain and ensure data integrity and compliance within ATS and HRIS systems.
Build relationships with colleges, universities, trade schools and high schools.
Manage/Coordinate with external recruiter agencies as necessary.
Assist the HR Team in administering the Fundamentals to reinforce the NWOS Culture.
Administer Employee Appreciation Programs: Logowear, monthly anniversary cards, and assist in annual Healthcare Appreciation Week and Company Party execution.
Direct employees and 3 rd parties to EmpInfo for verification of employment requests.
Activate and de-activate, distribute and track access badges and parking passes.
Provide administrative support to the executive team as needed.
Approve invoices for Deluxe Logowear, parking passes and background checks.
Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance.
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Monitor key HR metrics including time to fill and source of hire
Perform other duties assigned and support all HR initiatives.