HR Coordinator

GuideStar Eldercare • Crown Point, IN

49d • Onsite

About The Position

The Human Resources Coordinator (HR Coordinator) is responsible for coordinating, monitoring, and supporting the onboarding of new employees, handles the daily administrative duties for the Human Resources Department, including direct clerical support for all department staff (HR Manager and Generalist(s)) in areas of record maintenance, compliance, meeting preparation, and special projects. Onboarding, documents management, and HR process management are key functions of the HR Coordinator.

Requirements

• Able to pass background testing, including motor vehicle record review and drug screening.
• Reliable transportation.
• Excellent interpersonal skills
• Very strong written and verbal skills
• Ability to deal with ambiguity; resilient and adaptable
• Track and organize work; ability to multi-task and meet deadlines
• Able to identify and resolve problems in a timely manner; gather and analyze information skillfully
• Strong customer service skills; cooperative and willing to assist others
• High level of attention to detail
• Maintain confidentiality regarding business and personnel matters; demonstrate discretion in interactions with company personnel.
• Independent thinking and ownership of assigned projects

Nice To Haves

• Bachelor’s degree in human resources or related field (preferred)
• 2 years’ experience in Human Resources or office environment (preferred)
• Healthcare experience (preferred)

Responsibilities

• Agrees to work as reasonably scheduled by Company.
• Manages the Human Resources email account and calendar.
• Documents management: employee and department file creation, audits and maintenance – both digital and paper files. Expired document tracking and updates; tickler file management. Creates and maintains general files, medical files, Form I-9 files. Manages archival of expiring documents and termed files. Organize and maintains HR shared drive.
• Maintains and updates HRIS database and other record keeping systems as requested.
• Collaborates with HR Manager and HR Generalist(s) to ensure that all required licensing, immunizations, and other HR records are kept up to date for current employees.
• Prepares, assigns, and monitors the completion of background checks, drug screens, new hire documentation, and immunization reports for all new hires.
• Maintains contact with new hires to ensure that all onboarding items are completed, that new employees start on time, and new employees are engaged throughout the onboarding process.
• Maintains copies of current state licenses for all clinical employees during initial onboarding and on an ongoing basis.
• Assists with functions related to the following processes: orientation, credentialing/licensing, terminations, drug screens, COVID-19 testing, background reports, and more.
• Process management: ability to independently take a process, break it down, create a timeline with self-imposed deadlines to on-time completion. Take the lead in providing relevant and timely updates to these processes within the HR department
• Tracks employee birthdays and anniversaries; recognition for each according to company policies, including monthly office birthday celebration (cake and cards).
• Responds to clinical employee’s script pad requests; maintains script pad inventory.
• Performs OIG/exclusion checks on clinical staff.
• Provides back-up for the Executive Assistant (to the C-Suite) as needed for general office support (i.e. kitchen/office supplies) and special projects.
• Collects, gathers, and reports out on key onboarding, recruiting, and other HR related metrics as needed.
• Partners with the Executive Assistant to plan and prepare for corporate events.
• Collaborates with entire HR team on special projects.
• Provide assistance to the recruitment team when support is needed.
• Gains a working understanding of licensing requirements for the states in which GuideStar offers services.
• Makes any necessary recommendations to improve the onboarding process for all involved.
• Performs other duties as required.
• Services provided by the HR Coordinator shall be performed at the Company’s corporate office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level