HR Coordinator

Wonderful Orchards•Shafter, CA

5d•Onsite

About The Position

The HR Coordinator will be responsible for a variety of functions including onboarding new hires, maintaining employee records, and providing general HR support. This role requires the ability to manage multiple tasks and adapt to changing workloads and seasonal demands. Key responsibilities include preparing new-hire packets, coordinating pre-employment requirements, conducting new-hire orientations, and ensuring accurate data entry into HR systems. The coordinator will also maintain employee records, support compliance with employment laws, and assist with HR initiatives such as internships and open enrollment. Additionally, the role involves responding to employee inquiries, providing backup support to other HR team members, and performing other assigned duties.

Requirements

High school diploma or equivalent required.
Working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to communicate professionally with employees at all organizational levels.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong organizational skills and attention to detail.
Ability to manage competing priorities and meet established deadlines.
Must meet company driving requirements and maintain eligibility to operate a company vehicle.
Strong written and verbal communication skills.
Professional and approachable customer-service style.
Sound judgment and the ability to remain neutral and objective.
Ability to document conversations and workplace concerns accurately.
Ability to work independently while recognizing when matters should be escalated.
Strong follow-through and problem-solving skills.
Ability to work effectively with employees from diverse backgrounds.
Ability to protect confidential and sensitive information.
Intermediate spreadsheet and data-entry skills.
Ability to adapt to changing priorities and business needs.

Nice To Haves

Associate degree in Human Resources, Business Administration, or a related field preferred.
One to three years of Human Resources recruiting, administrative, or related experience preferred.
Experience with a Human Resources information system or applicant tracking system preferred.
Experience supporting agricultural, manufacturing, distribution, transportation, or other hourly workforces.
Experience working with seasonal employees and high-volume onboarding.
Bilingual in English and Spanish.
Familiarity with California employment practices.
Human Resources certification or coursework, such as aPHR, PHR, SHRM-CP, or equivalent.

Responsibilities

Prepare new-hire packets, orientation materials, and onboarding schedules.
Coordinate pre-employment requirements, including background checks, drug screenings, physical examinations, and employment eligibility documentation.
Conduct new-hire orientation, verify that new-hire paperwork is complete, accurate, and entered into the appropriate HR systems.
Coordinate onboarding activities with supervisors, safety, information technology, and other departments.
Process employee status changes, transfers, promotions, terminations, and other personnel actions using digital systems.
Maintain up to date workplace notices and policies in accordance with federal, state and local ordinances.
Support compliance with applicable employment laws, company policies, and record-retention requirements.
Maintain physical and digital records including I-9s, training records, employee records.
Support Wonderful Education initiatives such as internships and job shadows.
Assist with open enrollment activities and employee benefits communications.
Respond to employee and supervisor questions in a timely and professional manner.
Translate or coordinate the translation of HR communications when needed.
Provide backup support to other Human Resources team members.
Perform other duties as assigned.