HR Coordinator, Talent & People

FOH Inc•Miami Beach, FL

4d•$55,000 - $65,000•Hybrid

About The Position

The HR Coordinator is part of the Human Resources team. The coordinator supports our vision by becoming a true extension of the company culture. The primary responsibility will be coordinating full-cycle searches and leading the definition of roles, sourcing candidates, and managing and executing the hiring process. In addition to recruitment, this position provides broad HR coordination, payroll, and administrative support across the Team Member lifecycle, including onboarding, HR communications, HR systems, reporting, documentation, and other people initiatives. As an integral part of the HR team, the coordinator is a true extension of our culture and The Way We Are.

Requirements

Minimum of 3+ years in full-cycle recruiting and sourcing required
Minimum of 1 year of payroll processing
Proficient in all Microsoft Applications, Outlook and Excel
Proficient with Applicant Tracking systems and job boards
Ability to create and implement sourcing strategies for recruitment for a variety of roles
Ability to handle confidential information
High emotional intelligence in cultivating strong internal relationships
Follows direction and works under pressure to meet deadlines
Stress and time management skills
Analytical, creative, practical problem-solving skills
Customer service and interpersonal skills
Work collaboratively and as part of a diverse team
Communicate with excellence and clarity both verbally and in writing
Project management skills and strong attention to detail
Tech-savviness
Strategic thinking, planning and execution
Ability to re-arrange tasks as priorities change
Organized, action and detail oriented
Demonstrates sound work ethics
Possesses cultural awareness and sensitivity
Highly enthusiastic, positive-minded and composure in challenging situations
Thrives in a goal-driven environment
Nimbleness to respond to everchanging priorities in a high growth environment

Nice To Haves

Bachelor’s Degree in Human Resources or equivalent preferred
Certification of aPHR, PHR or SHRM is a plus
Knowledge of HRIS platforms is highly preferred
Knowledge in ADP Workforce Now or other HRIS is highly preferred

Responsibilities

Manage the full recruitment lifecycle for assigned positions, from job opening through offer acceptance and onboarding.
Partner with hiring leaders to understand position requirements, team needs, organizational priorities, and desired candidate profiles.
Develop and post compelling job descriptions and job advertisements across appropriate recruiting platforms.
Source qualified candidates through job boards, LinkedIn, professional networks, referrals, recruiting partnerships, and other talent channels.
Proactively identify and engage passive candidates for key positions.
Review resumes and applications and conduct initial candidate screens to assess qualifications, experience, and alignment with position requirements.
Maintain timely and consistent communication with candidates throughout the recruitment process.
Manage candidate tracking and recruiting activities within the Applicant Tracking System (ATS).
Facilitate reference checks, background checks, employment verifications, and other pre-employment requirements as applicable.
Prepare and coordinate employment offers and related documentation.
Partner with HR and hiring leaders to ensure a smooth transition from candidate to new Team Member.
Monitor recruiting activity, candidate pipelines, time-to-fill, source effectiveness, and other Talent Acquisition metrics.
Support employer branding and recruiting initiatives that strengthen FOH® as an employer of choice.
Help develop and maintain relationships with recruiting agencies, colleges, professional organizations, and other talent sources.
Coordinate the onboarding process for new Team Members, ensuring required documentation, system access, orientation, and communications are completed in a timely manner.
Help create a welcoming and engaging onboarding experience consistent with FOH® culture and The Way We Are.
Coordinate new Team Member information and documentation with appropriate internal departments.
Support onboarding follow-up to help new Team Members successfully integrate into their roles and teams.
Coordinate and support the biweekly payroll process, ensuring accurate and timely submission of payroll-related information.
Ensure required payroll documentation and approvals are completed accurately and within established deadlines.
Review and verify Team Member changes impacting payroll, including new hires, terminations, compensation changes, promotions/growth changes, bonuses, deductions, and other pay-related updates.
Provide day-to-day administrative support to the HR team.
Identify opportunities to improve HR and recruiting processes, systems, and efficiencies.
Maintain accurate and confidential Team Member records and HR documentation.
Assist with HRIS data entry, updates, reporting, and audits.
Support employment changes, including transfers, organizational changes, compensation changes, and departures.
Prepare HR reports, spreadsheets, presentations, and other materials as needed.
Help ensure HR processes and documentation are consistently followed and maintained.
Promotes our FOH® Culture in all interaction