HR Coordinator/ Executive Assistant to the CHRO

Washington Trust Bank Careers•Spokane, WA

2d•$28 - $43•Onsite

About The Position

Washington Trust Bank is seeking a highly experienced Executive Assistant to support the Chief Human Resources Officer (CHRO). This role provides advanced administrative, operational, and programmatic support to executive leadership and plays a key role in board support, reporting, compliance coordination, executive logistics, and employee engagement initiatives. The ideal candidate is detail-oriented, highly professional, and experienced working in a dynamic executive environment. Location: Washington Trust Bank Main Office, 717 W Sprague Avenue, Spokane WA, 99201

Requirements

Extensive experience providing high-level administrative support to senior or executive leadership.
Foundational knowledge of Human Resources practices, including familiarity with employment law and HR policies.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working with HR systems and reporting tools.
Experience preparing executive- or board-level reports and summaries.
Demonstrated discretion when handling confidential and sensitive information.
Strong organizational, project management, and event planning skills.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple complex priorities in a fast-paced environment.

Nice To Haves

Bachelors in HR or Business Administration preferred.

Responsibilities

Executive & Board Support Prepare quarterly board and executive reports, including pulling financial data, compiling information from multiple business lines, and drafting executive summaries.
Serve as a liaison between the CHRO, executive leaders, board members, vendors, and external partners.
Administrative & Operational Leadership Manage complex executive calendars and coordinate schedules across multiple senior leaders.
Prepare correspondence, reports, presentations, and confidential executive materials.
Maintain records and generate reports using Microsoft Office, HR systems, databases, and organizational tools.
HR Systems, Compliance & Risk Support Maintain working knowledge of HR systems to support employee status changes, terminations, reporting needs, and information requests.
Assist with compliance, risk management, legal, and audit-related activities.
Support departmental programs requiring accurate documentation and adherence to regulatory requirements.
Executive Benefits, Expenses & Vendors Assist with executive benefits administration, including coordination with external partners and processing invoices.
Prepare and reconcile detailed executive expense reports.
Manage vendor relationships and the vendor management program for the Human Resources department.
Recruiting & Executive Search Support Coordinate interview schedules for executive-level and high-level positions across multiple leaders.
Arrange travel, accommodations, and itineraries for executive candidates and external partners.
Support a seamless and professional candidate experience.
Employee Engagement, Events & Culture Plan, execute, and support multiple employee engagement events, leadership trainings, etc.
Lead HR team engagement and team-building initiatives.
Coordinate development, succession planning, and 360 coaching initiatives.