HR CLERK

Roosevelt General Hospital•Portales, NM

7d•$15 - $16•Onsite

About The Position

The HR Clerk provides efficient administrative and clerical support to the Human Resources department team. This role is responsible for processing reports from the RGH’s ADP HRIS/Payroll system for various stakeholders, including executives, directors, state and federal agencies, and commercial vendors in a timely manner. Additionally, the HR Clerk is involved in the direct recruitment of potential candidates to reduce employment vacancies and assists with the setup and breakdown of HR-related meetings and events such as New Employee Onboarding and Orientation.

Requirements

High school graduation or equivalent required.
Adheres to RGH dress code; appearance is office professional.
Maintains patient and employee confidentiality at all times.
Reports to work on time and as scheduled, consistently.
Wears identification badge while on duty.
Ensures compliance with policies and procedures regarding department operations, fire, safety, and infection control.
Represents the organization in a positive and professional manner at all times.
Complies with all organizational policies regarding ethical business practices.
Communicates the mission, ethics, and goals of the hospital in words and deeds.

Nice To Haves

One or more years similar work experience in a Healthcare office setting preferred but not required.

Responsibilities

Provides efficient administrative/clerical support to the Human Resources department team for its talent acquisition, talent management, employee relations, payroll processing and benefits administration work at RGH.
Interacts effectively with RGH employees and the public both in-person and via telephone/email/fax/text messaging.
Assists Human Resources staff with timely responses to workforce inquiries about payroll and employment benefit matters.
Forwards employee benefit documents received for processing or record-keeping.
Assists with scheduling of pre-employment screenings of employment applicants, contract/agency staff, locum tenens, and university/college students who will job-shadow or are beginning clinicals/preceptorships.
Makes photocopies; files paperwork, and retrieves files from storage; processes mail; stocks inventory of HR documents and supplies (e.g., file folders, name badge blanks, badge printer ribbons, employee handbooks).
Updates electronic and printed personnel information and processes paperwork; communicates related updates as necessary.
Processes and forwards all reports as requested by RGH executives/ directors, State and Federal agencies, commercial vendors, and others from RGH’s ADP HRIS/Payroll system.
Calendars for processing all reports for executives/directors, vendors, and others that are done by Human Resources monthly, quarterly, and annually.
Assists HR Director with timely processing of invoices/payments due (e.g., ADP, NMHSC, etc.).
Does direct-recruiting of potential job applicants online consistently in order to reduce the number of employment vacancies at RGH averaged annually.
Assists candidates with employment applications; communicates with candidates by phone or email or text messages regarding the status of applications.
Completes required pre-employment background screenings assigned.
Tracks and maintains records of employee license/certification and evaluation and training-related information; provides notifications to employees and supervisors about due-dates of evaluations and licenses/certifications and training.
Conducts audits of personnel records in preparation for surveys by accreditation agencies and others; works to update files and corrects records in advance of surveys as necessary.
Assists with preparation for and set-up and take-down of on-campus or off-campus HR meetings/events such as New Employee Onboarding, New Employee Orientation, Career Fairs/Hiring Events, etc.