HR & Business Operations Administrator

Vertex Innovations • Littleton, CO

1d • $80,000 - $100,000 • Onsite

About The Position

Vertex Innovations is seeking an experienced, highly organized HR & Business Operations Administrator to take ownership of core people operations and critical business support functions. This is a high-trust, hands-on individual contributor role for a resourceful professional who enjoys rolling up their sleeves and directly executing work across HR administration, business operations, accounting, and sales administration support. The ideal candidate thrives in a fast-paced environment, values accuracy and accountability, and can confidently manage multiple priorities while maintaining strong attention to detail. The role reports to the CFO. This is a high-responsibility individual contributor role (no direct reports). It is not an entry-level position. The successful candidate must be self-motivated, proactive, and comfortable taking initiative while also collaborating with and accepting direction from multiple internal stakeholders.

Requirements

• At least five years of progressively responsible experience in HR Generalist, HR Administration, Operations Administration, or Office Operations roles within a fast-paced or growing organization
• Demonstrated hands-on experience managing core components of the employee lifecycle, including onboarding, employment documentation, payroll coordination, benefits administration support, and maintenance of employee records
• Experience supporting the upkeep of HR policies, procedures, and employee handbooks in a multi-state organization
• Strong operational and technical aptitude, including solid working knowledge of Apple hardware, to provision iPhones, iPads, and Windows-based laptops
• Hands-on experience supporting operational logistics, including fleet vehicle administration and corporate housing coordination (extended-stay lodging and apartment leases), with demonstrated ability to review and interpret lease terms, obligations, and renewal requirements
• Experience providing accounting and revenue-related support, including sales order creation, billing coordination, expense reconciliation, and financial documentation review, with strong numerical accuracy and attention to detail
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Demonstrated experience working across multiple business systems, including HRIS, accounting software, and CRM platforms.
• Genuine interest in technology, systems, and process improvement, with the ability and willingness to quickly learn and adopt new tools and platforms
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Excellent written and verbal communication skills with the ability to interact professionally with employees and internal stakeholders
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple concurrent priorities in an execution-focused environment
• High level of ownership, initiative, and accountability; comfortable working independently while collaborating effectively with multiple internal stakeholders
• Ability to work onsite daily in Littleton, CO, with the flexibility to support urgent operational needs outside standard business hours, as required.

Responsibilities

• Prepare and manage employee offer letters, employment documentation, and onboarding materials
• Handle all aspects of new hire onboarding, including system access and equipment provisioning
• Support finance with payroll and benefits administration
• Monitor and support compliance with multi-state employment regulations and coordinate updates to policies and documentation as needed
• Maintain audit-ready employee records and HR documentation
• Support employee offboarding processes, including benefits transition and equipment return
• Create and maintain process documents and HRIS system workflows to enhance efficiency
• Coordinate and complete laptop provisioning in partnership with the external IT vendor, including device setup and deployment.
• Independently provision Apple phones and iPads, including the use of the mobile device manager
• Order and manage field equipment and supplies (PPE, technical gear)
• Execute and manage all shipping, inventory tracking, and equipment logistics
• Develop, maintain, and improve operational process documentation to enhance efficiency and ensure consistency.
• Handle all fleet vehicle administration, including coordination of transport between locations, registration and insurance documentation, and maintenance scheduling and tracking
• Research, coordinate, and manage long-term lodging arrangements for field staff
• Partner with Finance to ensure cost control, approvals, and documentation accuracy
• Maintain operational trackers and documentation to ensure continuity and scalability
• Provide supplemental support to accounting and sales operations, ensuring accuracy and continuity of revenue-related processes, including:
• Creation of sales orders
• Supporting billing
• Reconciling expense reimbursements, including matching receipts, and documentation for client billing
• Proofreading and formatting sales proposals for accuracy and professionalism
• Data entry and record maintenance within a CRM system, ensuring data accuracy and pipeline documentation integrity
• Manage day-to-day office administration, including mail distribution, vendor coordination, and maintaining an organized and professional office environment
• Oversee office supply ordering, inventory tracking, and cost management to ensure uninterrupted operations
• Manage company swag inventory, ordering, distribution, and storage

Benefits

• Health Benefits: Medical, Dental, Vision, LTD/STD, Life-AD&D
• Retirement: 401(k), discretionary Pension & Profit sharing, subject to Plan documents
• 15 days paid time off (prorated based on start date) and 8 holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed