HR Benefit Generalist

Halifax Health•Daytona Beach, FL

16d•Onsite

About The Position

This individual perform duties as required including, interaction with employees regarding benefits, eligibility, and completion of required forms. Works within the benefits department to maintain quality of information and assistance for Halifax team members. Works with other Human Resources departments to provide an overall professional environment.

Requirements

Associate's degree required. BA or BS preferred.
Prior benefit experience can be considered in lieu of educational requirements.
Experience in a professional office setting.
Proficiency in Excel, Word, and other Windows programs.
A professional appearance.
Ability to maintain confidentiality.
Accuracy in spelling, grammar and data entry.

Responsibilities

Pension– audit employee files, work with the Payroll Department to obtain salary certification, work with FRS to obtain necessary State of Florida Retirement System estimates and salary histories, and certify hours worked. Provide all necessary documentation to the Actuary. Maintain files for termed vested employees, retirees, and active participants. Schedule appointments for Supervisor to complete retiree process and/or inquiries once statements are received from the Actuary. Research and advise Wells Fargo on outstanding checks. Accurately enter distribution data and update retiree information in Wells Fargo's website.
Terminations– accurately process employee terminations including notifying appropriate vendors, processing refunds, and sending COBRA letters. Create and file termination folders.
Address, Direct Deposit, and 403(b) Changes - accurately enter data into KRONOS, notifying appropriate vendors of address changes, update or input new direct deposit information and 403(b) deduction data
FMLA/LOA - Discusses FMLA/LOA process with individual team members, providing necessary forms. Receives requests and matches with Healthcare Provider certification. Contacts team member and healthcare provider when additional information is needed. Complete DOL form, notice of approval (to both team member and department). Maintains compliance with Federal guidelines and ensures accurate tracking of FMLA time used. - Maintain spreadsheet of current and returned FMLA/LOA team members for both Full and Intermittent. - Maintains payment records, notifies team member about past dues, makes bank deposits, and edits, if necessary upon return. - Process Disability Claim forms and works with Mutual of Omaha as needed to ascertain information to support disability claim.
OSHA 300 Forms– complete OSHA 300 forms in a timely manner
Tuition Reimbursements - Receives applications prior to semester, works with team members to ensure all information is received, secures required signatures, receives grades at end of semester, processes application for reimbursement, maintains spreadsheet documenting reimbursement amounts and classes taken.
Tuition Loans - Receives applications, working with team member to ensure all information is received, secures required signatures. Explains and signs Agreement with approved team member. Prepares Tuition Authorization letter and corresponds with education institutions. Processes invoices for payment using Cash Disbursement form, maintains spreadsheet documenting semester totals and grand total for each team member.
Scholarships - Works with Scholarship Committee and Foundation to accept applications, review, select award recipients, notifies educational institution and recipients. Monitors and works with educational institution for any extraordinary scholarships, ie, Daytona State College.
Educational Programs - Discusses with interested team members on an individual basis, at Orientation, and as invited for graduating RNI classes. Provides data when requested by Administration.
HR Front Desk Coverage– when scheduled, answer phones, greet employees, applicants, and visitors. Includes providing verbal employment verifications, distributing mail, assisting applicants, forwarding phone calls to appropriate extensions/departments, and other functions as required.
Filing– keep personal filing current. Assist with filing HR files as needed
Benefits Knowledge– maintain current up-to-date knowledge concerning Halifax Health employee benefits including insurances and available options, PL time, 403(b), answer questions and process paperwork on a timely basis
Retirement Planner Statements– research addresses on returned statements and forward to new addresses. Notify RPA of address changes.
Other duties– as required