HR Assistant

LIVE OAK PUBLIC LIBRARIES•Savannah, GA

6d•$26 - $33•Onsite

About The Position

Under the supervision of Director, Human Resources, the role is responsible for performing HR-related duties on a professional level.

Requirements

Associate’s Degree/Bachelor's Degree in Human Resources or Business Administration; or equivalent combination of education and experience? Minimum 2–4 years in an HR role, required
Minimum of 2 years experience with HRIS software
Basic understanding of HR functions and best practices.
Knowledge of basic labor laws and employee equity regulations.
Effective HR administration and people management skills.
This position requires a person who must be able to work under stress and deal with the various locations effectively in a professional manner.
Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
Ability to work with a team.
Comfortable multitasking and prioritizing tasks without guidance.
Time management expertise to ensure tasks are completed in a timely manner throughout the day.
Organizational skills to keep an accurate record of documentation.
Demonstrated ability to read, write, and speak English and Spanish fluently.
Proficient technology usage skills.
Honest and ethical team player. Sense of urgency with the ability to multitask under pressure.
Excellent communication skills, both written and verbal.
Computer knowledge such as PowerPoint, database and spreadsheets is required.
Strong attendance history of punctuality.
Ability to pay close attention to detail and be flexible in a fast paced and growing organization.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.

Responsibilities

Assisting the Director, Human Resources in employee relations, training, performance management, policy implementation, payroll, benefits, recruitment/employment, and records administration.
Utilize the HRIS on daily basis. Maintain employee files and ensure the files are up-to-date and in compliance.
Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department.
Create online job postings, shortlisting candidates and scheduling job interviews
Assist with the recruitment process by identifying candidates, performing background checks, answering candidate questions and issuing employment contracts.
Completes Form I-9, verifies approved I-9 documentation, and maintains I-9 files.
Submits online investigation requests, tracks and assists with new employee background screenings
Facilitate orientation and training sessions for new employees
Serves as a point of contact, providing smooth communication with employees and timely resolution to their queries
Responsible for building positive working relationships and developing a full understanding of the different Library organizations and strategies
Manage and coordinate schedules for the HR department, including meetings and events. Assists or prepares correspondence as requested
Provides exceptional level customer service to internal/external customers.
Administer health and welfare plans, including enrollments and terminations (as needed)
Process Leave of Absence, Unemployment and Workers Compensation claims (as needed)
Ensure strict confidentiality of all employees, staff and company information.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Ensuring compliance with employment and labor laws (national, state and local)
Performs other duties as assigned.