HR Assistant

Source•Costa Mesa, CA

12d•$70,000 - $70,000•Hybrid

About The Position

The HR Assistant will support the Human Resources department with a strong emphasis on recruiting responsibilities. Approximately 70% of the role will focus on the full recruitment cycle, including sourcing, screening, interviewing, coordinating onboarding, and ensuring compliance with California employment laws. The ideal candidate will be bilingual (English/Spanish), have at least 2 years of recruiting experience, have excellent communication skills, and have the ability to manage sensitive and confidential information. Location: Costa Mesa, CA Hybrid position, with field work in Anaheim, Cerritos, and Long Beach. The headquarters is located in Costa Mesa, CA

Requirements

Bilingual (English/Spanish)
Minimum of 2 years of recruiting experience.
Knowledge of California employment and labor laws related to hiring and HR compliance.
Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion.
Exceptional organizational skills and attention to detail.
Ability to multitask, prioritize, and meet deadlines.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Associate degree in Human Resources, Business Administration, or related field required.
Minimum of 2 years of direct recruiting experience required.
Prolonged periods of sitting and working on a computer.
Ability to lift up to 15 pounds occasionally.

Nice To Haves

Experience with ATS systems, HRIS platforms, and onboarding tools (Paylocity, Rippling, etc.) preferred.
Bachelor’s degree preferred.
Additional HR administrative experience is a plus.

Responsibilities

Manage the full-cycle recruitment process: job postings, sourcing, screening resumes, conducting phone screens, scheduling interviews, and facilitating hiring decisions.
Collaborate closely with hiring managers to understand job requirements, staffing needs, and timelines.
Maintain a professional and positive experience for all candidates throughout the recruitment journey.
Coordinate pre-employment requirements such as background checks, drug screens, and employment verification.
Prepare and send offer letters, onboarding documents, and new hire packets.
Ensure all hiring and onboarding practices comply with federal and California employment laws (EEO, wage/hour, anti-discrimination, recordkeeping, etc.)
Maintain accurate applicant tracking records and recruitment analytics.
Maintain accurate HR files, employee records, and confidential documents.
Answer questions from candidates and employees regarding HR processes, policies, and benefits; escalate more complex matters to the HR Manager.
Audit HR records regularly to ensure compliance with required documentation.
Assist with new hire orientation and collect required onboarding forms.
Provide clerical support to the HR team, including scheduling, filing, and data entry.
Support HR programs such as benefit enrollments, employee engagement initiatives, and company-wide events.
Perform other duties as assigned.

Benefits

80% Coverage of Medical, Dental & Vision Premiums – We cover 80% of premiums to keep you healthy without the high costs.
Short-Term & Long-Term Disability (STD & LTD) – Provides support and peace of mind if you’re unable to work due to illness or injury.
401(k) Program – Save for the future with employer contributions to help you plan for retirement.
Life & Accidental Death Insurance – Offers added security for you and your loved ones.
9 Paid Holidays – Enjoy time off to recharge and maintain a work-life balance.
Safety Bucks Program – Rewards safe work habits with extra cash.
Wellness Programs – Focused on enhancing your overall health and helping you thrive at work and beyond.
We offer a comprehensive benefits package to support your health, well-being, and future.

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