HR Assistant

Strategic Legal Practices • Los Angeles, CA

8h • $70,000 - $90,000

About The Position

We are looking for an HR Assistant who thrives in a high-volume, fast-paced environment and gets genuine satisfaction from bringing order to chaos. This is not a passive support role. You will be hands-on across HR operations, recruiting coordination, onboarding, compliance tracking, and documentation — working directly with the Head of HR and C-Suite leadership to keep HR running smoothly at scale.
If you are the kind of person who color-codes your folders for fun, follows up before being asked, and already knows what ChatGPT, Notion, and ADP are — keep reading.

Requirements

• 1–3 years of HR, administrative, recruiting, or legal operations experience
• Exceptional attention to detail — you catch what others miss and it bothers you when things are off
• Strong organizational skills with a demonstrated ability to manage multiple priorities simultaneously
• Comfortable with ambiguity — you can take a messy situation, identify the pieces, and create structure
• Proficient in Microsoft Office Suite (Excel especially) and Google Workspace
• Actively uses AI tools in daily work and genuinely curious about how technology can improve processes
• Clear, professional written communication — you write clean, concise documents without being told to
• Proactive by nature — you anticipate what's needed next and act before being asked
• Discretion and good judgment when handling confidential employee information

Nice To Haves

• Familiarity with California employment law basics (at-will employment, FEHA, leave laws, I-9 compliance)
• Experience with ADP Workforce Now or similar HRIS platforms
• Background in a law firm, legal operations, or professional services environment
• Exposure to immigration-related HR processes (H-1B, OPT/EAD, I-9 compliance)
• Experience building Excel trackers, templates, or workflow tools

Responsibilities

• Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy
• Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials
• Track deadlines, follow-ups, and action items across multiple concurrent employee matters
• Support benefit administration, I-9 compliance, and employment verification processes
• Assist with payroll data entry, audit support, and cross-referencing records
• Post job listings and manage applicant flow across platforms (LinkedIn, Indeed, ADP, etc.)
• Screen resumes and assist in scheduling interviews and coordinating with hiring managers
• Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized
• Support the Talent Acquisition team with logistics, communications, and candidate experience
• Coordinate new hire onboarding from offer acceptance through Day 1 — paperwork, system access, equipment, and scheduling
• Maintain onboarding checklists and ensure all steps are completed and documented on time
• Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking
• Use AI tools (ChatGPT, Claude, etc.) to draft communications, analyze data, and automate repetitive tasks
• Work fluently in Excel/Google Sheets to maintain trackers, audits, and HR data reports
• Support HR systems including ADP Workforce Now, Adobe Sign, and internal databases
• Help build and maintain process documentation so institutional knowledge is captured and accessible

Benefits

• 401(k) with Employer Match – Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
• Paid Parking – Convenient and covered, so you can focus on your day.
• Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program – Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
• Employee Discount Program – Access to exclusive savings on a variety of products and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees