HR Assistant

A.J. Kirkwood & Associates, Inc. • Fullerton, CA

4d • Onsite

About The Position

This position will be responsible for daily administrative and HR duties of an organization. They assist the HR Generalist with record maintenance and provide clerical support. This role requires strong interpersonal skills and the ability to effectively collaborate. This role is expected in-office from 7:00am-4:00pm Monday-Friday.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of HR, administrative, or office support experience
• Basic knowledge of California employment laws preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong attention to detail and confidentiality
• Excellent organizational and time management skills
• Clear written and verbal communication skills
• Ability to handle sensitive information professionally
• Ability to multitask in a fast‑paced environment
• Customer‑service mindset with employees and leadership

Nice To Haves

• Experience with HRIS systems a plus
• Bilingual (English/Spanish) strongly preferred
• Experience in the construction industry preferred

Responsibilities

• Employee Administration & Support
• Serve as the initial point of contact for employee HR-related questions and direct issues to the appropriate team member
• Assist with onboarding, including offer letters, I‑9 verification, E‑Verify (if applicable), new hire paperwork, and required California notices
• Maintain employee personnel files (physical and electronic) in compliance with California record retention requirements, general administrative tasks such as filing, data entry, and document management
• Track employee status changes (promotions, transfers, leaves of absence)
• Compliance & Recordkeeping
• Assist with compliance related to: California Fair Employment and Housing Act (FEHA) California Family Rights Act (CFRA) Paid Sick Leave (Healthy Workplaces, Healthy Families Act) Pregnancy Disability Leave (PDL)
• Track required trainings (e.g., CA sexual harassment prevention training)
• Assist with audits, HR metrics, and reporting as needed
• HR Projects
• Assist with background checks and reference checks
• Support HR projects, policy updates, employee communications, and events
• Prepare HR correspondence, reports, and presentations

Benefits

• Medical - Anthem EPO and PPO options.
• Dental - Guardian Dental HMO and 2 Dental PPO options.
• Vision - Guardian Vision PPO option.
• Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) - includes mental health support.
• Supplemental health program options available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED