Administrative Assistant

Shiloh House•Littleton, CO

1d•Onsite

About The Position

Shiloh House is seeking a flexible, adaptable, organized, and people-focused HR Assistant to join their team. This role offers hands-on experience in recruitment, onboarding, employee records, HR compliance, and other HR functions, working alongside an experienced HR team. The HR department collaborates with the Colorado Department of Human Services, providing exposure to HR and regulatory requirements within the youth and human services field. Ideal candidates possess strong communication and computer skills, enjoy helping others, and are eager to learn and grow.

Requirements

At least one year of experience answering phones.
Two years of general clerical experience.
Strong communication skills, including writing, typing, active listening.
Proficiency in Microsoft Office Suite/Google Docs.
Demonstrated integrity, confidentiality, and professionalism.
Ability to work independently with minimal supervision.
Excellent organizational, time management, and problem-solving skills.
Ability to work under pressure in a fast-paced environment.
Proficiency with HRIS software.
At least 21 years of age.
Willingness and ability to pass a background check.
Successful completion of a comprehensive background screening, including state criminal background checks, fingerprinting, sex offender registry searches, and abuse and neglect clearances (and equivalent checks from other states if applicable).
Completion of a health evaluation or physical prior to beginning service to confirm fitness for duty (for direct care applicants).

Nice To Haves

Knowledge of Paylocity is a plus.

Responsibilities

Assist with recruitment efforts, including maintaining job postings, checking references, employment verifications, and backgrounds for qualified candidates.
Monitor and coordinate employee fitness-for-duty requirements and ensure compliance with applicable agency policies and regulatory requirements.
Support new hire onboarding and ensure required paperwork, documentation, and training are completed.
Process employee exits, including resignations and system access removal, in accordance with established offboarding procedures.
Create and maintain personnel files for new and current employees.
Track and obtain ongoing personnel requirements to support compliance.
Maintain personnel files in preparation for and compliance with audits from the State of Colorado and COA/Social Current Accreditation, including ongoing background processing.
Operate in accordance with Colorado Department of Human Services Social Services Child Care Facility Licensing rules and regulations.
Monitor and track annual performance reviews to ensure timely completion.
Process and maintain personal transport approval forms.
Support annual compliance projects, including W-2 distribution, Benefit Summary Annual Reviews, and other required reporting.
Maintain strict confidentiality of all employee and participant information.
Respond to employee questions regarding HR policies and procedures or connect employees with the appropriate HR team member.
Provide professional and welcoming support to employees, applicants, and internal and external partners.
Use appropriate greetings and promptly relay messages as needed.
Regularly update the Agency Organizational Chart.
Create and update procedure sheets and personnel documents.
Schedule meetings and maintain HR documents and records.
Monitor incoming mail and distribute accordingly.
Order and manage office supplies for the HR department.
Assist with HR projects and other administrative needs as they arise.
Perform other duties as assigned.