Administrative Assistant

Centrus Global•Piketon, OH

About The Position

The Administrative Assistant provides a wide variety of general administrative, clerical and secretarial support to a department or group. Exercises independent judgment on assignments that are moderately difficult; requires instructions only on new assignments.

Requirements

High School diploma or satisfactory completion of the General Educational Development test (G.E.D.)
Three to five (3-5) years’ administrative experience
Must be able to obtain and maintain a “Q” clearance
Demonstrated PC proficiency, including Microsoft Office Software and Adobe Acrobat

Nice To Haves

Associates degree
Currently possess a “Q” level security clearance
Experience providing support in a production or manufacturing environment
Experience requesting and coordinating purchase requisitions in Oracle

Responsibilities

Prepares invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software
Proofreads and edits correspondence
Compiles and analyzes moderately complex information for inclusion in reports or presentation materials.
Composes straightforward written descriptions of results
Answers phone calls and directs calls to appropriate parties or takes messages
Arranges and attends meetings. May record and distribute minutes as required
Greets visitors and schedules or redirects as necessary
Reads incoming memos, emails, submissions, and reports to determine their significance and plan their distribution
Performs general office duties, such as ordering office supplies and maintaining records management database systems.
May provide department budget variances
Inputs into document control and records management system within assigned area
May make travel arrangements
Maintains calendar for manager/others in department/group
May provide guidance, training or administrative assistance to lower level employees
Completes other duties specific to assigned area of responsibility