HR Assistant

Hunt Regional Healthcare • Greenville, TX

36d

About The Position

Facilitates activities from candidate acceptance to the onboarding process while also providing HR customer assistance for employees and managers throughout the organization.

Requirements

• 2 years prior experience in Human Resources or related field.
• Excellent verbal and written skills to relate to a wide variety of applicants and customers.
• Organizational skills to maintain record and ensure compliance with programs, policies and procedures.
• Critical thinking skills required to report and resolve issues.
• Analytical ability to review quality data and trends.
• Initiative to begin and complete projects and work independently.
• Must be self-motivated, results oriented, and demonstrate integrity, honesty and a sense of mission and loyalty.
• Must have a pleasant demeanor, professional appearance, and be effective in time management skills.
• Computer skills, including word processing and spreadsheets.

Nice To Haves

• None

Responsibilities

• Responsible for performing the on-boarding process for all assigned departments including new hire paperwork, payroll data entry, file management, scheduling of orientation, student management, badge processing and manager notifications.
• Accurately maintains term files and termed I-9 documents.
• Act as a liaison to new hires throughout the on-boarding process and be available to assist with any questions or concerns they may have.
• Responsible for accurately processing badges for all assigned departments.
• Order office supplies upon request.
• Responsible for the department mail.
• Effectively provides clerical/receptionist support for Human Resources.
• Consistently demonstrates a general knowledge of hospital benefits, policies and procedures and gives accurate information including direction to the ADP portal, Form Web or benefit web-sites. Refers to other staff when appropriate.
• Accurately maintains personnel files. Including destruction of documents per policy and documentation on various excel files as needed.
• Effectively assists applicants with password assistance to HR systems.
• Participates in employee celebrations such as retirement parties, Christmas cards, Angel Tree, birthday cards, hospital picnic, service excellence awards and service award events and assists with set-up and planning as needed.
• Responds to agencies and creditors with employment verifications in a timely manner.
• Manages subpoenas or Iron Mountain record requests.
• Assists with payroll data entry changes and manages PAF's.
• Supports employee health when either RN's are out.
• Provides assistance to the HR Generalist in the general orientation process. May include processing paperwork, making files, job fair organization, and clerical assistance.
• Provides assistance to the HR Generalist in the general orientation process. May include printing lunch vouchers, name tags and agendas, ordering catering or assisting with welcoming guests.
• Coordinates breaks and time off between HR assistants to assure appropriate coverage at the front desk.
• Consistently demonstrates an ability to assess situation, consider alternatives and choose the appropriate course of action.
• Identifies areas of concern, problems; provides input for resolution.
• Strives to recognize personal strengths and weaknesses, handle person and professional frustrations appropriately.
• Consistently displays proper tact and discretion when dealing with employees co-workers, and department directors.
• Always maintains confidentiality with regard to HR matters.
• Demonstrates a commitment to maintenance of a positive and effective working relationship with other hospital department staff.
• Inspires confidence from co-workers and other department staff by performing and communicating in a highly professional manner at all times.
• Consistently organizes and executes tasks and duties with minimal direct supervision in order to maintain optimal efficiency and productivity.
• Consistently reports to work on time and does not abuse break times.
• Consistently maintains a neat, professional appearance.
• Does not abuse hospital sick leave policy/allowance.
• Has a thorough understanding of hospital fire, safety and disaster regulations.
• Provides other HR support as needed when approved by the HR director.
• Consistently projects the hospital's positive, care image in all patient, business and community interactions.
• Manages all contract files and input in ADP, IT requests and terminations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed