HR Assistant

Aston Carter•Spokane Valley, WA

2d•$22 - $26•Onsite

About The Position

The HR Assistant supports a wide range of human resources functions, including recruiting, onboarding, records management, leave administration, and compliance. This role provides hands-on exposure to core HR processes and offers a strong growth opportunity for someone early in their HR career who wants to develop toward a generalist-level skillset. The HR Assistant works closely with employees and leaders, ensuring accurate documentation, timely communication, and a professional, confidential HR experience.

Requirements

1–3 years of HR exposure or experience providing HR support or administration.
Minimum of three years of experience in Human Resources, Administration, or a related field.
Customer service skills with the ability to interact professionally with employees and visitors.
Front desk administration or reception experience, or similar experience in a customer-facing role.
HR support and HR administration experience, including familiarity with recruiting, onboarding, personnel records, or HR administrative processes and employment practices.
Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
Proficiency in Microsoft Excel, including working with spreadsheets and HR-related data.
Proficiency in Microsoft Office Suite, including Word and Outlook.
Strong data entry skills with high accuracy and attention to detail.
File management skills to organize and maintain personnel and HR records.
Ability to handle confidential employee and financial information with discretion.
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
Self-motivation with the ability to adapt and work independently while meeting deadlines.
High school diploma or GED.

Nice To Haves

Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field is a plus.
Previous front desk, reception, or customer service experience is preferred.
Working knowledge of recruiting, onboarding, personnel records, HR administrative processes, and employment practices.
Familiarity or exposure to leave administration programs such as FMLA and PFML is preferred.
Familiarity or exposure to Labor & Industries (Workman’s Compensation) processes is preferred.
Experience with HRIS, payroll, or accounting systems is a plus.
Experience maintaining training records within a Quality Management System (such as QT9) is a plus.
Strong attention to detail with the ability to maintain accurate records and documentation.
Exceptional interpersonal skills with the ability to build positive working relationships across the organization.
Ability to remain flexible and responsive in a dynamic work environment while supporting multiple HR initiatives.

Responsibilities

Coordinate recruiting activities by posting job openings, scheduling interviews, and managing candidate communications to ensure a smooth hiring process.
Assist with onboarding activities, including preparing new hire paperwork, coordinating background checks and screenings, scheduling orientation, and ensuring all required documentation is completed accurately and on time.
Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data accuracy.
Support employee leave administration by tracking leave requests, maintaining required documentation, and coordinating with employees and supervisors for programs such as FMLA and PFML.
Support Labor & Industries (L&I) administration, including workers' compensation claims, Stay at Work program participation, Retro program documentation, and OSHA 300 recordkeeping.
Administer employee training records and maintain documentation within the company’s Quality Management System (QT9).
Support employee performance review processes and assist with other HR initiatives as needed.
Prepare HR reports, documentation, and compliance records as requested by leadership or HR team members.
Maintain strict confidentiality of employee information, personnel records, and sensitive HR or financial data.
Provide front desk and HR support by delivering professional customer service to employees, applicants, and visitors.
Perform data entry and file management tasks to keep HR information organized, accurate, and up to date.