HR Assistant (Temp)
About The Position
The HR Assistant – Leave Administration supports day-to-day human resources operations related to employee leave programs, benefits administration, disability claims, and workers’ compensation. This role serves as a primary point of contact for employees requesting leaves of absence and benefit-related support, helping ensure a seamless employee experience and compliance with federal, state, and organizational policies. The position administers FMLA, New York Paid Family Leave, New York Disability Benefits, workers’ compensation claims, and related leave programs; maintains accurate records; and provides customer service. The role also supports benefit enrollment and changes, employee inquiries, vendor coordination, open enrollment, audits, HR reporting, recordkeeping, onboarding, and other HR functions as needed. It is a temporary position with a day shift of 7.5 hours. The listed salary range is $60,000–$65,000.
Requirements
- High school diploma or equivalency required.
- Strong organizational skills and exceptional attention to detail.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office applications and HRIS systems.
Nice To Haves
- Associate’s degree in Human Resources, Business Administration, or a related field.
- Five or more years of experience in Human Resources, Benefits Administration, Leave Administration, or a related role.
- Experience administering FMLA, New York Paid Family Leave, New York State Disability Benefits, and Workers’ Compensation.
- Experience with Workday.
Responsibilities
- Administer employee leave programs, including FMLA, New York Paid Family Leave, New York State Disability Benefits, military leave, personal leave, and other applicable programs.
- Serve as the primary point of contact for employees requesting leave and explain eligibility, documentation requirements, leave entitlements, rights, responsibilities, and benefit continuation requirements.
- Coordinate leave requests, approvals, extensions, and return-to-work processes.
- Track leave balances, maintain accurate leave records in HR systems, monitor leave timelines, and process required certifications and supporting documentation.
- Ensure leave administration complies with applicable federal, state, and company policies.
- Assist employees with benefit enrollment, changes, and qualifying life event transactions.
- Respond to inquiries about medical, dental, vision, life insurance, disability, retirement, and other benefit programs.
- Coordinate with benefit vendors and carriers to resolve employee benefit issues.
- Maintain benefit records and process benefit-related updates in HR systems.
- Assist with open enrollment activities, employee communications, benefits education, benefits audits, and regulatory compliance.
- Administer FMLA requests from initial intake through return to work and review medical certifications and supporting documentation for completeness.
- Coordinate New York State Disability Benefits, Short-Term Disability, and Long-Term Disability claims.
- Issue required notices and communications related to employee leaves in a timely manner.
- Partner with employees, managers, and HR leadership on accommodations and return-to-work planning as appropriate.
- Coordinate reporting and administration of workers’ compensation claims and liaise with employees, supervisors, insurance carriers, medical providers, and third-party administrators.
- Maintain workers’ compensation records and claim documentation; track lost-time incidents and assist with return-to-work coordination.
- Ensure timely workers’ compensation reporting and compliance, and assist with workplace injury documentation and related administrative processes.
- Respond to employee inquiries accurately and comprehensively, escalating complex issues as needed.
- Maintain confidential employee records and leave files according to company policies and legal requirements.
- Generate reports on leave utilization, benefits administration, and workers’ compensation activity.
- Assist with HR audits, compliance reviews, and recordkeeping requirements.
- Support onboarding and other HR functions as needed.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
