HR Assistant

Desert Haven Enterprises•Lancaster, CA

2d•Onsite

About The Position

The Human Resources Assistant provides administrative, operational, and technical support to the Human Resources Department to ensure efficient HR operations and compliance with organizational policies and regulatory requirements. This position assists with recruitment, onboarding, personnel records management, training coordination, HR reporting, and employee support functions while maintaining confidentiality, accuracy, and professionalism. The Human Resources Assistant also supports the HR Manager with daily operations and serves as a resource for staff and new hires.

Requirements

High School Diploma or equivalent.
Minimum one year of administrative, clerical, or human resources-related experience.
Proficiency with Microsoft Office programs, including Word, Excel, Outlook, and PDF software.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong written and verbal communication skills.
Ability to accurately maintain records, files, reports, and data entry systems.
Ability to establish and maintain cooperative working relationships with employees, applicants, and management.
Ability to work independently and demonstrate attention to detail and accuracy.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
Prior experience in Human Resources, onboarding, recruitment, or personnel records administration.
Experience working with HRIS/HCM systems.
Knowledge of California employment practices, personnel file requirements, and HR compliance standards.
Experience supporting audits, employee training coordination, or benefits administration.

Responsibilities

Assist with recruitment activities including job postings, interview scheduling, reference checks, and onboarding coordination.
Prepare, organize, and maintain new hire orientation materials, employee files, and HR records.
Conduct and support new hire orientation, training sessions, and required compliance trainings.
Maintain accurate employee information within HRIS/HCM systems and assist with data audits and reporting.
Monitor employee certifications, licenses, clearances, and required trainings to ensure compliance and timely renewals.
Maintain personnel, payroll, health, and training files in compliance with legal and organizational requirements.
Assist with employee separation processes, exit documentation, and records retention.
Support HR communications, forms management, document preparation, scanning, filing, and reporting functions.
Provide administrative support to the HR Manager and serve as HR/front office backup when needed.
Maintain confidentiality and ensure compliance with agency policies, CARF standards, and professional HR practices.