HR Assistant

HSBMA LLC • Kingston, GA

4d • $20 - $25 • Onsite

About The Position

The HR Assistant will manage full-cycle onboarding processes, including data entry and onboarding workflows within ADP. This role serves as the primary point of contact for new hires, providing guidance and support throughout the onboarding process. The HR Assistant will also administer background check processes, manage I-9 administration, and maintain HR operations and reporting.

Requirements

• High school degree or equivalent required
• At least 1 year of experience in Talent Acquisition, Onboarding, Human Resources
• Advanced organizational skills
• Working level of English (verbal, written, etc.)
• Advance proficiency in Microsoft Office
• Ability to manage and coordinate end-to-end onboarding processes for new hires in a timely and accurate manner
• Strong knowledge of employment eligibility verification requirements, including Form I-9 compliance and audit readiness
• Ability to identify and resolve discrepancies or issues related to onboarding documentation and employment eligibility
• Ability to use hiring process management systems
• Take ownership of the tasks and complete it responsibly
• Build cross-functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and information sharing
• Clearly understand the expectations and desires of others and clearly communicate with others through various forms of communication to achieve organizational goals

Nice To Haves

• Bachelor's degree in a related field
• Bilingual in English and Spanish

Responsibilities

• Manage full-cycle onboarding processes, including data entry and onboarding workflows within ADP
• Coordinate and maintain onboarding documentation, ensuring all required forms are completed and accurately uploaded
• Serve as the primary point of contact for new hires, providing guidance and support throughout the onboarding process
• Conduct onboarding presentations and facilitate a positive new hire experience
• Prepare and distribute new hire announcements
• Complete badge applications for new hires and employee conversions
• Administer background check processes, including vendor management
• Review and report background check results to management, as needed
• Manage pre-adverse action processes in compliance with applicable regulations
• Complete and verify I-9 Forms for all new hires in a timely manner
• Manage E-Verify compliance and employment verification processes
• Conduct regular I-9 audits to ensure compliance
• Manage corrections, updates, and reverifications, as needed
• Maintain and organize new hire personnel files
• Calculate and report weekly headcount metrics to C-Suite
• Oversee and administer 90-day employee evaluation program
• Handle invoicing for LinkedIn (quarterly) and Checkr (monthly) services
• Ensure accuracy and integrity of employee data across systems
• Perform other tasks as necessary to meet the organization’s objectives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED