HR Assistant Specialist

GDKN Corp. • Honolulu, HI

8d • Hybrid

About The Position

The HR Assistant Specialist provides support in functional areas of a human resources department, which may include recruitment and employment, employee and/or labor relations, overseeing the Applicant Tracking System (ATS) and/or the Vendor Management System (VMS), and special projects related to Workforce Planning. He/She works with the hiring managers, will need to collaborate with region/country/corporate Human Resources (HR) teams to provide ATS/VMS support and run reports. This position requires effective communication skills, recruitment experience, and some knowledge of employment laws. May require an associate's degree or its equivalent with 2 plus years of experience in the field or in a related area. This position will require the HR Assistant Specialist to travel in their personal vehicle on an ‘as needed’ basis.

Requirements

• Effective communication skills
• Recruitment experience
• Some knowledge of employment laws
• 2 plus years of experience in the field or in a related area
• Ability to travel in personal vehicle on an 'as needed' basis
• Able to work overtime as needed
• Flexible to locations and district assignments as needed

Nice To Haves

• Associate's Bachelor's Degree preferred

Responsibilities

• Monitors Job Requisitions ATS/VMS
• Submits new requisitions in the Vendor Management System (VMS), IQNavigator (IQN) for contingent worker needs
• Manage the requisitions in the Vendor Management System (VMS)
• Contacts the hiring manager for additional information for an approve requisition.
• Understands requests from end users to troubleshoot issues.
• Provides guidance, responds to inquiries, and acts as subject matter expert to the Human Resources (HR) leads/teams and external candidates to assist with system set up and related issues.
• Provides training to all system end users and process owners.
• Communicates system information to HR and hiring teams.
• Works with HR teams to develop data elements for reporting of workforce planning initiatives to provide requested information, supply access to information utilized for evaluation against defined targets, and reduce generation of ad hoc reports.
• Creates and distribute reports to various business units on requisition, recruiting, and hiring activities.
• Selects and Reviews Candidates for (direct hire candidates only)
• Selects candidates and review resume, identifying those having the basic qualifications for the job.
• Forwards selected resumes to hiring manager for review.
• Follows-up with the hiring manager on selected candidates.
• Screens Candidates (direct hire candidates only) & Coordinate Interview and Assessment Process
• Conducts an HR fit phone interview with the candidates to aid in the selection of the right talent for the right positions within the company.
• Coordinates all necessary assessments with the local HR contacts.
• Coordinates the functional interviews with the hiring manager.
• Follow-up with the hiring manager on interview results.

Benefits

• Reimbursement for approved job-related expenses (e.g. – mileage, meals related to travel, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree