HR Assistant/Receptionist (Bi-lingual preferred)

Multimatic•Butler, IN

2d•Onsite

About The Position

The HR Assistant/Receptionist serves as the first point of contact for visitors, applicants, and employees, managing front desk operations and providing comprehensive administrative and recruitment support within a fast-paced manufacturing environment. This role is crucial for maintaining organized HR systems, supporting recruitment efforts, coordinating temporary staffing, facilitating onboarding, and contributing to employee engagement initiatives. The company, Multimatic, is a global enterprise supplying engineered components, systems, and services to the automotive industry, known for attracting and motivating skilled individuals.

Requirements

High school diploma or general education degree (GED).
Minimum two years’ office and HR support experience.
Strong organizational and multitasking skills.
Ability to work in a fast-paced manufacturing environment.

Nice To Haves

Bi-lingual (Spanish preferred).
Experience in a manufacturing environment.

Responsibilities

Serve as the first point of contact for visitors, applicants, and employees entering the facility.
Answer and direct incoming phone calls and emails professionally and timely.
Manage front desk operations including company car log, visitor sign-in, badge issuance, and general inquiries.
Maintain organized HR filing systems (electronic and physical).
Assist with data entry, document preparation, and HR record maintenance.
Support general administrative tasks for the HR department.
Maintain training records, vacation slips, and payroll missed punches.
Provide administrative support to other departments as needed.
Support full-cycle hourly recruitment for manufacturing roles.
Serve as the primary point of contact for Spanish-speaking applicants and candidates.
Schedule interviews, coordinate hiring manager calendars, and manage candidate communications.
Post job openings on job boards and internal communication channels.
Assist with applicant tracking, recruitment documentation, and Production Seniority tracking.
Serve as the main HR contact for temporary staffing agencies and temporary associates.
Coordinate onboarding of temporary employees.
Maintain communication with staffing agencies regarding attendance, performance, and assignment status.
Track temporary associate headcount and assignment timelines.
Coordinate and track temporary associate’s badges and locks.
Coordinate and facilitate new hire orientation for hourly employees.
Prepare onboarding materials, paperwork, and training documentation.
Assist new hires with completing required forms and employment documentation.
Coordinate badge creation, locker assignments, and other onboarding logistics.
Coordinate and track 30-60-90 feedback reviews.
Coordinate employee engagement initiatives and recognition events.
Assist with planning events such as appreciation activities, celebrations, and HR programs.
Support the promotion of company culture initiatives and employee programs.
Help manage internal communications for HR activities and events.
Serve as the main contact for uniform service providers.
Coordinate new uniform orders, employee sizing, and replacements.
Track uniform inventory and resolve vendor service issues.
Communicate uniform policies and processes to employees.
Perform all other duties as assigned.