HR and Front Desk Administrator

Unique Industries, Inc.•Blairs, VA

4d•$0 - $16•Onsite

About The Position

Unique Industries is seeking an HR & Front Desk Administrator to work in Blairs, VA. This position provides administrative support to the Human Resources Department, the Sr. Director of Operations, and the Directors of Operations. Manages all aspects of front office administration and reception area inclusive of but not limited to answering and directing incoming calls appropriately, maintaining phone system greetings, greet and direct visitors, and general administrative duties and tasks as assigned.

Requirements

Bilingual, able to speak English and Spanish fluently, strongly preferred.
Ability to communicate with management and coworkers to meet departmental goals.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
Advanced Microsoft Suite skills.
Work requires continual attention to detail in composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
High school diploma, technical school, or GED required.
Four or more years prior experience and/or training.

Nice To Haves

Four-year bachelor’s degree preferred.

Responsibilities

Process badges for new hires and replacement badges as needed.
Manage adding and removing temp associates in ADP system.
Prepares routine and advanced correspondence including letters, memoranda, presentations, and reports; Maintains bulletin boards and associate communication via PowerPoint.
Coordinates monthly associate “Employee of the Month”.
Processes weekly expense reports.
Maintains calendar for reservations of conference and training room.
Manages company vehicle process, documentation and status.
Answers calls on the switchboard and distributes messages.
Opens and distributes mail, manages inter-office mail, is responsible for housekeeping and organization of the mail room.
Maintains Photo Library; maintains accurate logs.
Orders associate office name plates and business cards.
Prints associate parking passes and keeps log updated as needed; manages associate locker assignments.
Enters data and manages spreadsheets as assigned; Assists with filing as needed.
Coordinates with break-room vendors.
Represents Administration on the associate “Employee Action Committee”.
Maintains PO request process for Virginia locations; Maintains, distributes, and orders office supplies.
Train and develop proficiency in the company’s timekeeping and payroll processes to serve as a backup to the HR Assistant. Provide timekeeping and payroll support as needed, including reviewing time records, assisting with corrections, and helping ensure accurate and timely payroll processing.
Must maintain confidentiality as it relates to employee relations.
Supports associate orientation, onboarding and interviewing.
A commitment to companywide quality and safety is required.
Exhibits a professional manner in dealing with others, especially during stressful situations; Acts as gatekeeper for Administration Offices.
Demonstrates excellent customer service to visitors, associates and management.
Performs other related duties as required and assigned.