HR and Bookkeeping Specialist
About The Position
Eagle Star Housing, Inc. is seeking a detail-oriented and proactive HR & Bookkeeping Specialist to support key administrative functions across the organization. This role is responsible for delivering comprehensive Human Resources and bookkeeping support, including recruitment, onboarding, payroll assistance, benefits administration, billing, and accounts receivable. The ideal candidate will contribute to operational efficiency while providing high-quality service to employees, candidates, and stakeholders. This position operates in a primarily remote capacity with some periodic site visits and in-person meetings within Western New York.
Requirements
- Working knowledge of HR principles, practices, and employment laws
- Experience with recruitment, onboarding, payroll, benefits, or leave administration
- Familiarity with HRIS systems (e.g., Paycom or similar platforms)
- Basic knowledge of organizational bookkeeping principles
- Strong communication, interpersonal, and customer service skills
- Ability to manage multiple priorities with accuracy and efficiency
- Ability to read, analyze, and interpret general business forms, procedures, or governmental regulations.
- Ability to write reports and business correspondence.
- Ability to effectively present information and respond to questions from groups of managers, vendors, customers, and the general public.
- Ability to calculate figures and amounts such as proportions and percentages.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Knowledge of Microsoft Office.
Responsibilities
- Support full-cycle recruitment across departments, including sourcing, screening, and onboarding candidates
- Coordinate and execute new hire onboarding, including documentation, pre-employment requirements, and scheduling orientation
- Partner with hiring managers to ensure a smooth and effective onboarding experience
- Assist employees and supervisors with timekeeping inquiries, edits, and leave requests
- Prepare accurate bi-weekly payroll for Executive Director review and processing
- Administer employee benefits and leave programs, including enrollments, changes, and renewals
- Respond to and resolve employee and management inquiries pertaining to company leave and benefit programs.
- Maintain accurate benefits and leave records in compliance with applicable laws and policies
- Serve as liaison to benefits and leave administration carriers
- Promote consistent application of policies, procedures, and employment laws
- Maintain confidentiality of sensitive information
- Ensure accurate and compliant HR records and documentation
- Communicate effectively with internal and external stakeholders
- Provide general administrative support as needed
- Assist in the preparation and submission of monthly billing to funding sources (e.g., VA, DSS, NYS ESSHI)
- Review invoices, distribute to appropriate departments for approval, and coordinate necessary approvals with department managers
- Reconcile accounts and support month-, quarter-, and year-end closing processes
- Assist with additional bookkeeping duties as assigned
- Prepare and distribute HR and billing reports
- Support community engagement and organizational initiatives
- Participate in training and professional development activities
- Perform effectively in a fast-paced, detail-driven environment
- Take on additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
